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Ultimate Software - Sr Executive Assistant Resume Example

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Aria Barnes
  • XXXXX XXXX XXX XXXXX, Sunrise, FL 33325
Professional Summary

Reliable, highly organized and proven experience working in high paced team environments.
Able to plan and multi-task a variety of complex projects independently.
Excel at event planning and coordination of any size meetings and team/company events. 
Passionate and self-motivated with a drive for excellence. 

Self-starter and detailed oriented, with over 15 years of experience working with C-Level and high-level Executives.
Experience maintaining and prioritizing email, calendar, travel and anticipating Executives' needs. 

Positive, friendly, enthusiastic, and "getting things done" attitude.
Proven ability to deal with sensitive and confidential information.
Excellent ability to prioritize and adapt to changing tasks. 
Proven ability to build relationships, excellent communication, customer service skills and promoting team goals and high morale.
Strong knowledge of MS Office applications, JIRA, Concur, Confluence, Yammer, Visio, Google Docs, MYOB, Quicken, SharePoint, Salesforce, MS Project, Quip, Box, Publisher, and various payroll and recruiting systems.

Bilingual - Fluent in Spanish both written and verbal.
Sr. Executive Assistant, 04/2001 to Present
Ultimate Software Weston, FL
  • Support Chief Technology Officer, C-level and Vice Presidents and other high-level Executives.
  • Plan Annual Incentive Team trip for Department employees and guests (5000 people total).
  • Plan and assign seating space for Team and office moves.
  • Administer Spot Bonus plan and Recognition Prizes for employees.
  • Work with Immigration lawyer to process and apply for H1B visas, transfers, OPT and Permanent Working Permit Cards.
  • Assist, Plan and Attend Annual Lean Kanban/Agile conference.
  • Assist, Plan and Schedule in-house and off-site Kanban trainings, Lunch and Learns, Customs team Annual Meeting, Team Building outings and other large team meetings.
  • Prepare and submit Expense Reports.
  • Review and Approve Invoices.
  • Handle Travel Arrangements for Executives. 
  • Scribing/taking minutes for various Leadership team meetings.
  • Administer and oversee 'Employee Allowance' internal Program, includes various equipment purchases and subscriptions.
  • Review Contracts and NDAs.
  • Organize voting of the Team's Advisory Board and All Star Awards Programs.
  • Pluralsight training Program administration.
  • Handle team's baby announcements, sympathy and get well gifts and donations.
  • Administer Birthday Plan for the Team.
  • Assist in various new employee HR and On-Boarding activities.
  • Create and review complex reports for Finance and Executives
  • Sourcing of new meeting vendors and contract negotiations 
  • Maintain scheduling and event calendars for some Executives.
  • Make copies of various printed material for trainings and meetings.
  • Prepare conference event materials, such as giveaways/swag and invitations.
  • Order and dispense supplies for various buildings,
  • Arrange conference, meeting, or travel reservations for Executives.
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
  • Handle sensitive and confidential information. 
Executive Assistant/Bookeeper/HR , 02/1999 to 04/2001
National Association of Store Fixture Manufacturers (NASFM) Hollywood, FL
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
  • Perform bookkeeping activities, maintain ledgers and close out month and quarters.
  • Create, maintain, and enter information into databases.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Complete forms in accordance with company procedures.
  • Maintain scheduling and event calendars.
  • Establish work procedures or schedules and keep track of the daily work of clerical staff.
  • Prepare and mail checks.
  • Order and dispense supplies.
  • Learn to operate new office technologies as they are developed and implemented.
  • Prepare conference or event materials, such as flyers or invitations.
  • Prepare letters on behalf of the Executive Director to customers and members
Educational, College and Vocational Counselors Assistant, 01/1997 to 02/1999
Miami Dade College Miami, FL
  • Review transcripts to ensure that students meet graduation or college entrance requirements and write letters of recommendation.
  • Maintain accurate and complete student records as required by laws, district policies, and administrative regulations.
  • Prepare students for later educational experiences by encouraging them to explore learning opportunities and to persevere with challenging tasks.
  • Evaluate students' or individuals' abilities, interests, and personality characteristics using tests, records, interviews, or professional sources.
  • Counsel students regarding educational issues, such as course and program selection, class scheduling and registration, school adjustment, truancy, study habits, and career planning.
  • Provide students with information on such topics as college degree programs and admission requirements, financial aid opportunities, trade and technical schools, and apprenticeship programs.
  • Conduct follow-up interviews with counselees to determine if their needs have been met.
  • Refer students to degree programs based on interests, aptitudes, or educational assessments.
  • Attend meetings, educational conferences, and training workshops and serve on committees.
Bachelor of Arts: HR Management and Management Information Systems, May 2004 Florida Atlantic University - Boca Raton, FL
Associate of Arts: Business Management, May 2000 University of Miami - Coral Gables, FL
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Resume Details

This is a real resume for a Sr Executive Assistant in Sunrise, Florida with experience working for such companies as Ultimate Software, National Association Of Store Fixture Manufacturers Nasfm, Miami Dade College. This is one of the hundreds of Sr Executive Assistant resumes available on our site for free. Use these resumes as templates to get help creating the best Sr Executive Assistant resume.

Previous Companies:

  • Ultimate Software
  • National Association of Store Fixture Manufacturers NASFM
  • Miami Dade College

Previous Job Positions:

  • Sr Executive Assistant
  • Executive Assistant
  • Bookeeper
  • HR
  • Educational


  • Florida Atlantic University
  • University of Miami

Level of Education:

  • Bachelor of Arts
  • Associate of Arts

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