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Coca Cola International - Sr Executive Administrative Asst Resume Example

Noah Smith
XXX XXXXXXXX XXXXX , McDonough , GA 30253 | (H) XXXXXXXXXXXX | XXXXXXXXXXXXXXXXXXX
Professional Summary

Seasoned Senior Executive Administrative Assistant with more than 28 years of experience in fast-paced global environment. Excellent organizational skills and prioritization abilities. Track record of achieving exceptional results and growing key relationships. Represents the executive's office with a friendly and professional demeanor at all times.

Skills
  • Complex Problem Solving
  • Ability to Work Well Under Pressure
  • Strong Organizational Skills
  • Time Management
  • Administration and Management
  • Active Listening
  • Computer Skills: Windows, Word, Excel, PowerPoint, Outlook, Internet and Various applications utilized throughout The Coca-Cola System
Experience
Sr. Executive Administrative Asst 01/2013 to Present
Coca-Cola International / The Coca-Cola Company Atlanta, GA
  • Provides senior executive administrative support to President - Coca-Cola International and Executive Assistant (also SVP Strategy and Planning from Jan 2013 to Feb 2014); working directly with senior executives, their key staff members as well as key internal/external stakeholders.
  • Coordinates travel and management of planning and all logistics for team travel both domestic and internationally; scheduling the corporate jet, commercial flights, ground transportation, trains and ferries as needed.
  • Works across many time zones and cultures.
  • Collaborates with international teams on agenda content and briefing documents needed.
  • Processes passport renewals and visa requests for team travel.
  • Assists the team with departmental financial administration
  • Gathers and assembles electronic briefing books for each market visit.
  • Developed the content structure for the team's SharePoint site. Maintains the site which houses all of our trip reports and supporting documentation. The team can always access the latest and past documents during travel.
  • Collaborates monthly with the LEO representative for gift selection in support of meetings with external stakeholders and foreign government officials.
  • Prepares the quarterly Government Payments and Benefits Report for submission to the LEO division.
  • Compose correspondence for executive as needed.
Sr. Executive Administrative Assistant 10/2010 to 12/2012
Product Supply System / Coca-Cola Refreshments Atlanta, GA
  • Provided exemplary senior executive administrative support to Chief Product Supply Officer.
  • Managed the executives daily calendar and travel schedule.
  • Coordinated flow of communication and served as the liaison between Officer, direct reports and other associates.
  • Audited and prepared expense reports in both TravelSmart and SAP; processed vendor invoices, resolved invoice discrepancies and was proxy for RFA's & CAR's.
  • Coordinated domestic and international travel as needed, developed itineraries/trip reports; scheduled the corporate jet, and coordinated ground transportation, lodging and meeting accommodations.
  • Collaborated with field associates to prepare agenda's and briefing docs for market visits to the field.
  • Collaborated with Executive Administrative staff company-wide to coordinate cross-functional meetings and events.
  • Led and developed other administrative staff through routine one-on-one meetings and best practice sharing sessions.
  • Competed projects and special assignments as necessary.
Sr. Executive Administrative Assistant 04/2010 to 10/2010
North America Business Integration /The Coca-Cola Company Atlanta, GA
  • Lead administrative assistant assigned to support the President of North America Business Integration and an integral part of the Project Management Organization.
  • Scheduled all Integration meetings, daily teleconferences and monthly NABI Steering Committee meetings with the Chairman and all senior leaders.
  • Planned several large offsite selection/on-boarding meetings and also planned the final NABI celebration for 200 associates/contractors with much success. 
  • Point of contact for day-to-day requests from the project management organization, various integration teams and contractors.
  • Provided high-level and confidential support at all times to ensure the integrity of the work.
  • Maintained attention to accuracy and detail in all aspects of responsibilities while remaining highly organized.
Sr. Executive Administrative Assistant 05/2009 to 04/2010
Still Beverages and Supply Chain; Coca-Cola Atlanta, GA
  • Provided exceptional administrative support to President of Still Beverages and Supply Chain, his EA and others as assigned within the team while prioritizing major duties and responsibilities throughout the year.
  • Collaborated with each local team in preparation of the agenda and briefing documents for the President's visit. 
  • Reserved the corporate jet for travel to many U.S. based cities.
  • Ensured that calendars were up-to-date, scheduled meetings and teleconferences, travel requests and expense reports were handled expeditiously while responding to and partnering with senior level manages, their assistants and internal/external teams in addition to being responsible for payments of all invoices and vendor requests.
  • Answered telephones and gave information to callers, took messages, or transferred calls to appropriate individuals.
  • Set up and managed paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence and project notes and briefings. 
  • Supported contractors on an as needed basis.
  • Continued to assist VP, Commercial Leadership for two months until he hired an assistant.
Sr. Executive Administrative Assistant 08/2006 to 05/2009
Headquarters Strategy & Planning/Commercial Leadership / Coca-Cola North America Atlanta, GA
  • Provided administrative support to VP of Strategy & Planning and 9 other associate mgrs.
  • Responsible for managing a $10 mil budget
  • Identified, classified, maintained and protected files, documentation and sensitive information consistent with record handling and retention requirements.
  • Responded to Company/Department-related requests for information in principals' absence and corresponded with Sr. Executive level managers daily.
  • Performed background work and managed meetings to assist in the closing of the Glaceau deal.
  • Answered telephones and gave information to callers, took messages, or transfered calls to appropriate individuals.
  • Scheduled and confirmed appointments for clients, customers, or supervisors.
  • Operated electronic mail systems and coordinated the flow of information, internally or with other organizations.
  • Coordinated onboarding sessions for new associates, meetings, or special events.
  • Contributed to committee or team work.
  • Trained and assisted staff with computer usage.
  • Supported contractors on an as needed basis
Executive Administrative Assistant 06/2000 to 08/2006
Business Affairs / Coca-Cola North America Atlanta, GA
  • Managed and maintained manager's schedules.
  • Provided exemplary administrative support to a Vice President, three Directors and three Managers on a daily basis.
  • Assisted in the scheduling of monthly Marketing Properties Advisory Committee meetings and ensured information packets were delivered to key executives in advance of each meeting.
  • Assisted in the management of the Ticket Memo  Project /KO Property Information Resource Update (database) and other ad hoc projects as necessary.
  • Performed monthly updates and organization of department personnel/contract files
  •  Assisted department in tracking completion of required training, troubleshooting new office technologies and provided training/assistance to managers within the department.
  • Managed all logistics for departmental staff meetings and off-sites.
  • Reviewed contracts for accuracy before execution
    • Performed general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
    • Opened, sorted, and distributed incoming correspondence, including faxes and email.
    • Prepared agendas and made arrangements, such as coordinating catering for luncheons, for committee meetings, offsites, and other meetings.
    • Coordinated and directed office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid managers.
    Sr. Administrative Specialist 02/1997 to 06/2000
    Human Resources - Corporate /The Coca-Cola Company Atlanta, GA
    • Provided administrative support to an HR Director and two HR Managers.
    • Prepared a detailed budget - $2.9 mil with complement and group allocations for newly created department in HR.
    • Assisted with supervision of other administrative staff in HR department.
    • Worked independently on routine and special projects, which encompassed at least 40% of work time.
    • Also was responsible for the rolling estimate for the I/S Leadership Team that covered $5,000,000; estimate provided monthly to the Financial Services Manager.
    • Learned to operate new office technologies as they are developed and implemented.
    Executive Administrative Assistant 01/1987 to 01/1997
    Plantation Pipe Line Company Atlanta, GA
    • Managed and maintained executives' schedules.
    • First point of contact for President and Level I managers (HR, General Counsel and Commercial Development).
    • Prepared invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
    • Conducted research, compiled data, and prepared papers for consideration and presentation by executives, committees and boards of directors.
    • Read and analyzed incoming memos, submissions, and reports to determine their significance and planned their distribution.
    • Filed and retrieved corporate documents, records, and reports.
    • Assisted the General Counsel with preparation for all Board meetings and finalized minutes of each Board of Directors Executive Session and Audit Committee Meeting.
    • Maintained discipline cases (spanned over 25 years) and training databases, was the registrar and record keeper of all training courses and seminars as well as maintained electronic records of legal cases that included pleadings and statuses of each case.
    • Assisted HR Administrator and Benefit Plans Manager with special projects as necessary and was responsible for coordinating all civic activities of the President and CEO.
    Education
    2008 Completed the Human Resources Management Certificate Program: May 2008 Clayton College & State University - Morrow, GA
    Associates Degree: Business Administration Jun 1995 Atlanta Metropolitan State College - Atlanta, GA
    Accounting Attended University of South Carolina - Columbia, SC
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    Resume Details

    This is a real resume for a Sr Executive Administrative Asst in McDonough, Georgia with experience working for such companies as Coca Cola International, The Coca Cola Company, Product Supply System. This is one of the hundreds of Sr Executive Administrative Asst resumes available on our site for free. Use these resumes as templates to get help creating the best Sr Executive Administrative Asst resume.

    Previous Companies:

    • Coca Cola International
    • The Coca Cola Company
    • Product Supply System

    Previous Job Positions:

    • Sr Executive Administrative Asst
    • Sr Executive Administrative Assistant
    • Executive Administrative Assistant
    • Sr Administrative Specialist

    Schools:

    • Clayton College & State University
    • Atlanta Metropolitan State College
    • Attended University of South Carolina

    Level of Education:

    • 2008 Completed the Human Resources Management Certificate Program
    • Associates Degree

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