Accomplished and energetic Senior Director - Financial Administration (Payroll, Expense reimbursement, Time recording, Recon) with a solid history of achievement in Payroll, expense management, time recording and administration of service center.
Motivated leader with strong organizational and prioritization abilities. Areas of expertise include
Personnel management, task management and on time delivery
Seasoned Senior Director with more than 35 years of experience in fast-paced Defense contractor arena.
Service-oriented, Responsible, Reliable, Highly trained, Goal-oriented, Dedicated, Hardworking, Friendly and enthusiastic individual.
Managed 20 to 40 employees in four different areas of Financial Administration within service center arena. Ensured timely processing of payroll, expense report s, adjustments and reconciliation. Continuously reviewed system functionalities of time recording (in house build time recording system), PeopleSoft, Oracle Financials and Concur expense management system to streamline process, improve employee experience, timely delivery and continuous savings in terms of overpayments, duplicate payments and reduce late submittal of time cards. Over the years have been able to consolidate multiple physical locations into one service center. Designed and created an in house process to use the time card data to drive payroll and automated non time card compensations in order to minimize human error and intervention during payroll processing.
Collaborated with IT to design an excel expense report tool which was used for pre authorization and expense report submittal. The report had all the necessary calculations and project/task recording functionality. The report calculation was further enhanced for allowable and unallowable.
The expense report process was automated by using 170 Markview imaging systems and payment through accounts payable as direct deposit to employee accounts
Vendor file of employees was created to pay ER reimbursements through direct deposit
Reconciled all pending employee cash advances and automated the process
Reconciled all the site checks and created an automated process through Oracle AP
Reconciled all suspense advances towards employee travel and created an automated process
Reconciled a $3M balance sheet travel accounts (inherited through an acquisition) and was able to charge it to associated project/task/job and take revenue.
Implemented Concur expense report tool
Several enhancements to Concur tool to use it for all related travel expenses including cash advances and direct bills
Reconciled and streamlined corporate card balances. Established limit on all cards. Modified Corporate card limits from an unlimited balance to limited to eliminate abuse. By this process, was able to improve the payments to cards on timely basis from Expense tool and continue to enjoy $500K of rewards from corporate card vendor
As Result of an acquisition, inherited 5,000 traveling employees; Coordinated training and move of 5,000 traveling employees into Concur and coordinated production move
Collaborated with IT to create an automated process to generate daily file from Oracle Project costing to Concur expense tool.
Collaborated with HRIS to automate employee load into Concur on nightly basis
Collaborated and designed an in house payroll program with IT to automate the additional compensation such as over time and shift to be extract and files to be transmitted to payroll processing system vs. a manual process by printing time cards and entering data.
Continued enhancement of the process/logic with IT to automate leave balance transmittal to payroll system and created plans and earning information to record leave accruals, taken and balances.
Collaborated with Corporate service center - Payroll processing team to move payroll from current to one week in arrears.
Collaborated with IT and HR teams to move the uplifts such as field premium, hazard and site allowances to be part of the time recording tool and projects costing.
Moved payroll from exception pay to total hours by enhancing the logic and implemented total time recording logic for salary employees to compensate only scheduled hours
The above tasks afforded the company to save over half a million each year by preventing or minimizing overpayments
Collaborated with human resources & General Dynamics service center to automate termination process and complete processing of pay for terminated employees during on cycle payroll processing. This reduced live off cycles.
Collaborated with IT to add compensation and time recording procedures to on line time recording tool
Required to record 40 hours on weekly time cards and 80 for bi weekly time card for salary employees
Required salary employee to use only straight time over time and hourly to record overtime over 40 hours worked
Ensuring hourly employee not to charge over time until scheduled hour per week is satisfied
The above tasks prevented close to half a million saving in multiple years not allowing over time and requiring schedule hours
Modified the process to load leave balances on time recording tool
Collaborated with IT to enhance the tool with calculation so employees could have the most up to date balance on time recording tool
Collaborated with IT to inform employees when they go into negative balances on leave
Coordinated several acquisitions and move of employees to corporates payroll system
Coordinated and managed several acquisitions to move employees to expense process tool and issuance of corporate cards
Coordinated and managed several acquisitions to move employees to time recording systems
Streamlined payroll processing and consolidated payroll team into one physical location and several headcount reduction from 2006 acquisition
Managed transition of payroll process to corporate payroll processing for a 2011 acquisition in 2012
Managed and coordinated transition of payroll processing and time recording from a legacy system to current system in 2013
Successful implementation January of 2014
Reconciled and capitalized $2M unfished balance in order to realize depreciation expense.
Streamlined fixed asset invoice payment process to automate and eliminate paper.
Performed several inventories and reconciled assets in use with asset in book.
Implement Oracle fixed assets.
Implemented Oracle tax books.
Work with ISO audit group to implement detailed Desk Top Instructions for Fixed Asset, Expense report process and Payroll
Coordinated and managed documentation of procedures for other department within service center.
Managed audit of ISO Compliant for Service Center and represented service center at ISO meetings
Collaborated with IT organization to automate and create workflow for signature level matrix and authorized level matrix
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