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General Dynamics - Senior Director Financial Administration Resume Example

Elijah Anderson
X XXXXXX XXXXX, Waltham, MA 02452
Ph: XXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Professional Summary

Accomplished and energetic Senior Director - Financial Administration (Payroll, Expense reimbursement, Time recording, Recon) with a solid history of achievement in Payroll, expense management, time recording and administration of service center. 

Motivated leader with strong organizational and prioritization abilities. Areas of expertise include  

Personnel management, task management and on time delivery 

Seasoned Senior Director with more than 35 years of experience in fast-paced Defense contractor arena.  

Service-oriented, Responsible, Reliable, Highly trained, Goal-oriented, Dedicated, Hardworking, Friendly and enthusiastic individual. 

 

Skills
  •   Administration and Management Active Listening Critical Thinking Monitoring Coordination Active Learning Complex Problem Solving Judgment and Decision Making Time Management Management of Personnel Systems Evaluation
Experience
Senior Director –Financial Administration (Payroll, Expense reimbursement, Time recording, Recon) Mar 2012Aug 2014 General Dynamics Needham, MA
Director – Financial Administration (Payroll, Expense reimbursement, Reconciliation) Apr 2008Apr 2012 General Dynamics Waltham, MA
Senior Manager – Financial Administration (Payroll, Expense reimbursement, Fixed Assets Jul 2006Mar 2008 General Dynamics Needham, MA
Manager Financial Administration (Payroll, Expense reimbursement, Recon) Jan 2001Jul 2006 General Dynamics Needham, MA  

Managed 20 to 40 employees in four different areas of Financial Administration within service center arena. Ensured timely processing of payroll, expense report s, adjustments and reconciliation. Continuously reviewed system functionalities of time recording (in house build time recording system), PeopleSoft, Oracle Financials and Concur expense management system to streamline process, improve employee experience, timely delivery and continuous savings in terms of overpayments, duplicate payments and reduce late submittal of time cards. Over the years have been able to consolidate multiple physical locations into one service center. Designed and created an in house process to use the time card data to drive payroll and automated non time card compensations in order to minimize human error and intervention during payroll processing.
 

Expense management: 

Collaborated with IT to design an excel expense report tool which was used for pre authorization and expense report submittal. The report had all the necessary calculations and project/task recording functionality. The report calculation was further enhanced for allowable and unallowable. 

The expense report process was automated by using 170 Markview imaging systems and payment through accounts payable as direct deposit to employee accounts 

Vendor file of employees was created to pay ER reimbursements through direct deposit 

Reconciled all pending employee cash advances and automated the process 

Reconciled all the site checks and created an automated process through Oracle AP 

Reconciled all suspense advances towards employee travel and created an automated process 

Reconciled a $3M balance sheet travel accounts (inherited through an acquisition) and was able to charge it to associated project/task/job and take revenue. 

Implemented Concur expense report tool 

Several enhancements to Concur tool to use it for all related travel expenses including cash advances and direct bills 

Reconciled and streamlined corporate card balances. Established limit on all cards. Modified Corporate card limits from an unlimited balance to limited to eliminate abuse. By this process, was able to improve the payments to cards on timely basis from Expense tool and continue to enjoy $500K of rewards from corporate card vendor 

As Result of an acquisition, inherited 5,000 traveling employees; Coordinated training and move of 5,000 traveling employees into Concur and coordinated production move 

Collaborated with IT to create an automated process to generate daily file  from Oracle Project costing  to Concur expense tool. 

Collaborated with HRIS to automate employee load into Concur on nightly basis 

Payroll: 

Collaborated and designed an in house payroll program with IT to automate the additional compensation such as over time and shift to be extract and files to be transmitted to payroll processing system vs. a manual process by printing time cards and entering data. 

Continued enhancement of the process/logic with IT to automate leave balance transmittal to payroll system and created plans and earning information to record leave accruals, taken and balances. 

Collaborated with Corporate service center - Payroll processing team to move payroll from current to one week in arrears. 

Collaborated with IT and HR teams to move the uplifts such as field premium, hazard and site allowances to be part of the time recording tool and projects costing. 

Moved payroll from exception pay to total hours by enhancing the logic and implemented total time recording logic for salary employees to compensate only scheduled hours 

The above tasks afforded the company to save over half a million each year by preventing or minimizing overpayments 

Collaborated with human resources & General Dynamics service center to automate termination process and complete processing of pay for terminated employees during on cycle payroll processing. This reduced live off cycles. 

  

Time Recording: 

Collaborated with IT to add compensation and time recording procedures to on line time recording tool 

Required to record 40 hours on weekly time cards and 80 for bi weekly time card for salary employees 

Required salary employee to use only straight time over time and hourly to record overtime over 40 hours worked 

Ensuring hourly employee not to charge over time until scheduled hour per week is satisfied 

The above tasks prevented close to half a million saving in multiple years not allowing over time and requiring schedule hours 

Modified the process to load leave balances on time recording tool 

Collaborated with IT to enhance the tool with calculation so employees could have the most up to date balance on time recording tool 

Collaborated with IT to inform employees when they go into negative balances on leave 

  

Other accomplishments                          

Coordinated several acquisitions and move of employees to corporates payroll system 

Coordinated and managed several acquisitions to move employees to expense process tool and issuance of corporate cards 

Coordinated and managed several acquisitions to move employees to time recording systems 

Streamlined payroll processing and consolidated payroll team into one physical location and several headcount reduction from 2006 acquisition 

Managed transition of payroll process to corporate payroll processing for a 2011 acquisition in 2012 

Managed and coordinated transition of payroll processing and time recording from a legacy system to current system in 2013 

Successful implementation January of 2014 

 

Supervisor Accounting Jan 2000Dec 2000 General Dynamics Waltham, MA

 

Supervisor Accounting Sep 1988Dec 1999 GTE Needham, MA

Fixed Asset: 

Reconciled and capitalized $2M unfished balance in order to realize depreciation expense.  

Streamlined fixed asset invoice payment process to automate and eliminate paper. 

Performed several inventories and reconciled assets in use with asset in book. 

Implement Oracle fixed assets. 

Implemented Oracle tax books. 

  

Administration: 

Work with ISO audit group to implement detailed Desk Top Instructions for Fixed Asset, Expense report process and Payroll 

Coordinated and managed documentation of procedures for other department within service center. 

Managed audit of ISO Compliant for Service Center and represented service center at ISO meetings 

Collaborated with IT organization to automate and create workflow for signature level  matrix and authorized level matrix 

 

Payroll Accountant/GL accountant Jun 1978Aug 1988 GTE Waltham, MA
Education
Bachelor of Arts : Accounting Sep 1977 Queens College NY, NY
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Resume Details

This is a real resume for a Senior Director Financial Administration in Waltham, Massachusetts with experience working for such companies as General Dynamics, Gte. This is one of the hundreds of Senior Director Financial Administration resumes available on our site for free. Use these resumes as templates to get help creating the best Senior Director Financial Administration resume.

Previous Companies:

  • General Dynamics
  • GTE

Previous Job Positions:

  • Senior Director Financial Administration
  • Expense reimbursement
  • Time recording
  • Director Financial Administration
  • Senior Manager Financial Administration

Schools:

  • Queens College

Level of Education:

  • Bachelor of Arts

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