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Vanguard Products - Purchasing & Billing Specialist Resume Example

Mason Williams
XX XXX XXXXX XXXX XX, Brookfield, CT 06804
Professional Summary

Accomplished and energetic Purchasing/Logistics Agent with over 25 years experience of working in the manufacturing/production industry. Motivated team player with strong communication, organizational and prioritization abilities.


Microsoft Windows 98, 2000, 2007, 2010, ME, Word, Excel, Outlook, Access, Lilly Software Visual, Accpac, Quickbooks Pro 2006, Chameleon & Seagate Crystal Reports, Navision

Purchasing & Billing Specialist, May 2013Apr 2014 Vanguard Products, Danbury, CT
  • Worked directly with owner of company.
  • Purchase all raw materials to manufacture silicone & rubber products & any other items such as inventory, packaging, tools, kitchen & office supplies.
  • Organize the logistics of goods into facility.
  • Manually performed inventory weekly by physically going out to factory & estimated quantities of product using a manual spreadsheet.
  • Deal directly with vendors on a daily basis for expediting & invoice questions or problems.
  • Maintained various spreadsheets & reports using Navision & Excel programs.
  • Handled all corresponding paperwork; RFQ's, PO's, Invoices, Certificate of Compliance, Bill of Lading, Packing Slips.
  • Processed & Proofed invoices which I broke down for all corresponding departments & mailed to customers.
  • Hands on cutting, deburring, punch machining, & other methods of preparing product for packaging.
  • Visual inspection of product before packaging.
  • Processing & maintaining Certificate of Compliances & MSDS sheets for all products.
Purchasing/Logistics Assistant, Mar 2007May 2012 Bedoukian Research, Danbury, CT
  • Worked directly with Purchasing & General Manager.
  • Purchase chemicals for the production of flavor/fragrances & pheromones.
  • Purchase tools, machinery, packaging, kitchen & office supplies.
  • Sourced & maintained strong relationships with  International & Domestic suppliers.
  • Coordinated pricing, ship methods, & pre-shipment samples with new suppliers.
  • Maintained inventory levels using internal SAP system to ensure product availability, quality & cost effectiveness.
  • Handled logistical duties & forms for International & Domestic, hazardous & non-hazardous, air & ocean shipments.
  • Expediting on daily basis to ensure timely delivery. Identified & resolved problems with accounts payable, receiving/shipping, quality control, production & sales departments.
  • Maintained various spreadsheets & reports using Chameleon, Crystal Reports & Excel.
  • Handled all corresponding paperwork - Request for Quotes, Certificate of Analysis, MSDS, Product Specifications, ISF forms, Certificate of Origins, Commercial Invoices, Waybills & Bill of Ladings, & OSHA paperwork.
Jan 2005Oct 2006 David Vincent Woodwork
  • Work directly with President handling all business and personal correspondence.
  • Processing sales orders, purchase orders for supplies such as wood, paints, tools and hardware.
  • Excellent customer service skills in setting up appointments, scheduling and routing deliveries. 
  • Resolve customer issues/complaints in a professional manner.
  • Processed sales orders and invoices using QuickBooks.
  • Performed administrative duties.
Purchasing Agent, Jul 2004Aug 2005 Lanaj Home Furnishings, Yonkers, NY
  • Worked directly with President placing specifically detailed purchase orders.
  • Met with vendors to choose new furniture styles, price points & freight rates.
  • Verify acknowledgements (item numbers, quantities, color, style & finish.
  • Expedite orders to ensure timely deliveries.  Handle logistics for International & domestic shipments.
  • Physically verify truck manifest to deliveries at loading dock.
  • Resolve issues with Sales, Receiving/Shipping & accounting departments.
  • Maintain daily stock lists, open order reports & discontinued items using AccPac software.
  • Addressing & resolving a wide range of customer service issues.
  • Determine whether damaged items should be repaired or replaced obtaining return authorization numbers.
  • Perform administrative duties.
Senior Buyer/Logistics, Mar 2001Jul 2004 Kimber Manufacturing, Yonkers, NY
  • Assistant to the Director of Procurement

  • Responsible for purchasing commodities such as wood, steel & other metals, specific tools, CNC machines, packaging & office supplies

  • Utilize my excellent communication skills with International & domestic vendors to negotiate pricing, delivery & payment terms.

  • Coordinate logistics for both import/export goods through freight forwarders & custom brokers.

  • Prepare licenses with Alcohol, Tobacco and Firearms

  • Oversee returns of damaged/insufficient product

  • Daily communication with Sales, Tool Crib, Engineering, Accounting and Receiving departments.

  • Maintained accuracy of vendor database and various reports using Lilly Software Visual & Excel spreadsheets.

  • Expediting to ensure on time deliveries.

  • Performed administrative duties.

Mail Carrier/Sorter, Sep 1990Mar 1999 United States Postal Service, Larchmont, NY
  • Sorted & tied down mail for delivery.
  • Delivered mail and filled out various forms like change of address, mail hold, Certified and registered mail.
  • Work with minimal supervision.
  • Deal with customers on a daily basis.
Purchasing Assistant/Secretary, Jun 1985Sep 1990 Loral Electronics, Bronx, NY
  • Prepared request for quotes, bids & proposals Processed purchase orders.
  • Expedited on a daily basis.
  • Worked with Accounts Payable & Receiving departments.
  • Data Entry.
Herbert H. Lehman High School
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Resume Details

This is a real resume for a Purchasing & Billing Specialist in Brookfield, Connecticut with experience working for such companies as Vanguard Products, Bedoukian Research, David Vincent Woodwork. This is one of the hundreds of Purchasing & Billing Specialist resumes available on our site for free. Use these resumes as templates to get help creating the best Purchasing & Billing Specialist resume.

Previous Companies:

  • Vanguard Products
  • Bedoukian Research
  • David Vincent Woodwork

Previous Job Positions:

  • Purchasing & Billing Specialist
  • Purchasing
  • Logistics Assistant
  • Purchasing Agent
  • Senior Buyer


  • Herbert H. Lehman High School

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