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Techcrunch Aol - Office Manager & Executive Assistant To The Coo Resume Example

XXXX XXXXXXX XXXXXX, Brentwood, CA 94513
H: XXXXX XXXXXXXX
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Ethan Davis

Professional Summary

Over fourteen years experience providing high-level administrative support to executives. Proven track record in meeting deadlines efficiently, resolving problems independently, using initiative to improve processes and working hard to meet organizational objectives. Able to work under pressure and successfully deal with competing demands while maintaining complete confidentiality.

Skills

Calendar Management
Travel Planning

Meeting Coordination
Web 2.0

Cloud Applications
Project Management

Office Administration
Client Relations

Expense Reporting
Vendor & Supply Management

Issue Resolution
Confidentiality

Special Projects
Staff Hiring & Training

Office 2013
Windows 10

OS X Yosemite

Experience

Office Manager & Executive Assistant to the COO, 01/2013 to 06/2014
TechCrunch (AOL) – San Francisco, CA

Delivered firsthand support to senior leaders and decision makers while managing a variety of key functions including managing domestic and international travel, calendar management, resolving scheduling conflicts, meeting with the COO daily to prioritize tasks, processing expense reports (Concur), managing vendor set up and payments, and providing a monthly headcount report to facilities.
Overhauled and vastly improved attendance management by selecting, and driving implementation of attendance system, which enabled self-management by employees while ensuring adherence to policies and individual time-off allotments.
Played a key role in communicating/clarifying expectations for employees by assisting with writing of T&E policy.
Ensured COO's ability to attend an important conference in Shanghai & Bangalore by driving successful effort to obtain a rush visa in just 8 days.

Reason for leaving: Seeking new challenge

Executive Assistant to the President, 06/2012 to 01/2013
TRX Training (Fitness Industry) – San Francisco, CA

Played pivotal role in a fast-moving business environment, providing assistance to the President, and other senior leaders.
Responded immediately to shifting priorities/deadlines while expertly handling all aspects of complex global travel arrangements, managing multiple calendars, and resolving scheduling conflicts.
Served as point of contact for the President when traveling, orchestrated all needs for large-scale international meetings, and ensured accommodation of last-minute changes.
Resolved numerous scheduling conflicts to ensure success of a high-priority internationally based event for the President.
Achieved savings for costly executive-requested supplies by personally contacting source to secure a lower price.
Contributed to cost-saving effort by working with the Corporate Travel & Expense team to research alternative travel options.

Reason for leaving: President resigned, position eliminated

Office Manager & Executive Assistant to the CEO/Founder, 04/2007 to 06/2012
Greystripe – San Francisco, CA

Managed operations for this fun mobile start-up before and after its acquisition by ValueClick Mobile. As “right hand” to the founder and CEO, maintained full calendar, schedules, and coordinated travel.
Conducted on-boarding for all new employees, trained and met with Directors to brainstorm strategies for improving productivity, and handled ordering of supplies, furniture, and marketing materials.
Expertly managed opening of new office in SOMA, and new office at ValueClick, which involved transition of all employees to new health benefits, time keeping, and accounting policies and procedures.
Handled staffing issues, including hiring of temporary employees for special projects.

Reason for leaving: Company acquired by ValueClick Mobile, CEO resigned, position eliminated

Sales Assistant, 08/2004 to 04/2007
Clear Channel Radio (98.1 KISQ) – San Francisco, CA

Provided administrative support to the General Sales Manager of 98.1 KSFO and 12 Account Executives.
Responsibilities included but were not limited to, invoicing, creating presentations, photographing events, scheduling, and running TapScan sales reports.

Reason for leaving: New Opportunity

Executive Assistant to the VP of Product Integrity & the VP of Sourcing & Logistics, 12/2000 to 08/2003
GAP, Inc. – San Francisco, CA

Provided operational support to the VP of Sourcing & Logistics and the VP of Product Integrity.
Responsibilities included but were not limited to, calendaring, travel arrangements, and expense reporting.

Reason for leaving: Maternity Leave

Promotions Intern, 06/2000 to 09/2000
Interscope Records – Santa Monica, CA

Provided administrative support to the Adult Contemporary (AC) Promotions department.
Reason for leaving: Position ended after summer

Education

Bachelor of Science: Fisheries & Wildlife Sciences (2017), Oregon State University - Corvallis, OR

Certifications

Certified Personal Trainer (CPT) - National Association of Sports Medicine (NASM), 2015
Adult and Pediatric CPR/AED - American Red Cross, 2015

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Resume Details

This is a real resume for a Office Manager & Executive Assistant to the COO in Brentwood, California with experience working for such companies as Techcrunch Aol, Trx Training Fitness Industry, Greystripe. This is one of the hundreds of Office Manager & Executive Assistant to the COO resumes available on our site for free. Use these resumes as templates to get help creating the best Office Manager & Executive Assistant to the COO resume.

Previous Companies:
TechCrunch AOL
TRX Training Fitness Industry
Greystripe


Previous Job Positions:
Office Manager & Executive Assistant to the COO
Executive Assistant to the President
Office Manager & Executive Assistant to the CEO
Founder
Sales Assistant


Schools:
Oregon State University


Level of Education:
Bachelor of Science