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Office assistants are the backbone of every office. This guide shows you office assistant resume examples and writing tips to create a resume that impresses employers!
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Writing an office assistant resume is one of the most important steps you can take to increase your chances of getting that perfect next job. To show off your skills, work history, education and other qualifications, your resume needs to hold a hiring manager’s attention. Use the office assistant resume sample below as a base to create yours in our Resume Builder!
Use the following tips to take your office assistant resume to the next level:
We know how tempting it is to use the same resume for every job application you come across during your job search, but we highly advise you to take a moment to tailor your resume. Not every employer will be looking for the same office assistant, so look at the job description and see what skills and qualifications they’re looking for in a candidate. Feature the ones that apply as keywords on your office assistant resume. Applicant tracking systems (ATS) will read them and increase your chances of getting called for an interview.
It’s easy to get lost in the sea of daily tasks, but it’s important to focus your resume on important accomplishments or results you had as an office assistant. You can talk about big projects you were in charge of organizing, your quick response time to emergencies or specific offices or teams you supported.
By using a well-balanced mix of hard skills (e.g. computer proficiency, project management and data entry) and soft skills (e.g. communication skills, time management and problem-solving skills), you’ll show hiring managers you’re a rounded professional they can depend on.
If you have additional certifications, such as the Certified Business Office Manager (CBOM) certification, list them in your office assistant resume. It might not be a requirement to get the job but highlighting certifications and other relevant credentials may solidify your expertise.
Action words are an easy way to make your office assistant resume easier to read, powerful and more professional. Here are some action verbs you can use to effectively convey your responsibilities and achievements:
For a more detailed list, check our action words article.
You can organize the layout of your resume using one of these three formats:
It’s important to tailor the hard skills and soft skills you feature on your resume to the office assistant job. See what they’re looking for and include the ones that apply to you to increase your chances of impressing the hiring manager. That being said, here are some sought-after office assistant skills you might want to consider:
The contact information goes in the resume header. This section at the very top of your resume includes your name, contact information and social media links, typically including your LinkedIn. It’s part of the resume design, and many resume templates will have a unique way of presenting this information.
Choose between writing a resume summary or a resume objective.
A resume summary, also known as a professional summary, is a two-to-three-sentence snapshot of your top skills and experience relevant to the job. It’s best for office assistants with more than three years of experience. Take a look at this sample office assistant resume summary:
A resume objective, also known as an objective statement, summarizes your skills, qualifications and career goals. People with less than two years of experience or who are looking for their first office assistant job should consider writing one. For example:
Highlight 8-10 of your most impressive soft and hard skills in your resume. Remember, tailor to the job and only include ones that will show hiring managers you’re the right fit for the role.
Instead of talking about daily tasks, focus on major accomplishments and responsibilities. Where possible, include metrics and numbers to showcase your achievements better. Don’t include more than 10 years of experience, as your resume should be no longer than a page, unless the prospective employer asks you to detail every experience you’ve had.
Write your educational background and any relevant certifications. Here’s an office assistant sample resume education section:
For more resume-writing tips, check our How to Make a Resume article.
Do:
Don't:
Have questions? We’re here to help.
The duties and responsibilities of an office assistant will vary depending on the organization and needs of the office. However, here are some common tasks associated with the role:
Appointment scheduling: Managing and scheduling appointments, meetings and conference calls for executives or team members.
“Results-oriented office assistant with six years of experience providing efficient administrative support. Proficient in document management, data entry, calendar coordination and project management. Adept at multitasking in fast-paced environments, with a proven track record of enhancing office efficiency.”
A strong office assistant resume summary should provide a concise yet impactful overview of your skills, experience and what you can bring to the company. It should mention specific skills relevant to the job and what the prospective employer is looking for, as well as state your years of experience.
“Diligent and highly organized recent graduate with a degree in Business Administration, seeking an entry-level office assistant position to apply strong organizational and administrative skills. Eager to contribute to a dynamic work environment by providing efficient document management, scheduling and office operations support. Motivated to learn and grow within a collaborative team setting.”
An office assistant resume objective should highlight your top strengths and career goals. It should express enthusiasm for the role and the opportunity to contribute to the success of the office.
Yes. You can include an office assistant cover letter to discuss your qualifications, talk about why you’re the person best suited for the position and ask directly for an interview. The ResumeHelp Cover Letter Builder can even help you build a cover letter without any writing experience.
Even if you don’t have much experience in this field, you may still be able to use this office assistant resume template. Apply for an entry-level office assistant and emphasize your skills, education and other experience that showcases your organizational skills, creativity and ability to work under pressure. This may include experiences in academia, volunteer work and internships, as well as experience in other jobs that will transfer well to this new job.
Resume keywords are one of the most important parts of writing a resume that fits perfectly into any application. Read the job description and determine what keywords the hiring manager wants to see from your resume. That way, you’ll reflect exactly the type of person the hiring manager wants to see, and it may also be beneficial if your resume goes through an applicant tracking system (ATS).
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