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Venable Llp - Legal Administrative Assistant Resume Example

Camila Foster
XXXX XXXXXXXXXX XXX, Huntingtown, MD 20639
Ph: XXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXX
Summary:

Seasoned patent prosecution administrative assistant with more than 25 years of experience in the Intellectual Property Technology field.  Each job is a learning experience and I take pride in my work knowledge and accuracy in everything that I prepare, file and proof. Able to assist in all types of patent prosecution in whatever is assigned to me.  I complete all jobs that I start.  Have a "can do" attitude with all work and requests.  Able to handle jobs under pressure and work with no supervision but respect my position as well.  

 

Skills:
  • Type 75 WPM
     
    Proficient in Word all versions
  • Proficient in Excel
  • Proficient in Outlook, FileSite, Worksite
  • Knowledge of IPDAS, IManage, IPLink, Patsy and CPI docketing systems
  • Proficient in Aderant (Value Bill and Monthly Bills
  • Kronos (Expenses, Invoice and Time Entry)
  • Proficient in all types of copiers, scanners, facsimiles and telephone operating systems
  • Proficieint in organization of files, correspondence, etc.
     
Experience:
Legal Administrative Assistant Feb 2015Jul 2016 Venable LLP Washington, DC
  • Provide overflow support for Intellectual Property patent prosecution group.
  • Prepare report letters for formalities, Office Actions, Responses to and from United States Patent and Trademark Office (USPTO),
  • Prepare filings and submit via electronically to USPTO;
  • Proof and prepare checklists for formality documents.
  • Prepare Provisional, Non-Provisional, Design and National Phase Applications for filing.
  • Prepare Expense Reimbursements and Invoices.
  • Opening and closing of new files.
  • Assist in transfer of files and purge of files.
  • Provide evening coverage for late filings to USPTO, proof and prepare checklists for formalities
Patent Prosecution Secretary Sep 2012Sep 2013 Cooley LLP Washington, DC
  • Provide support to three associates and law intern in the Life Science group.
  • Prioritize, multitask and work under tight deadlines.
  • Daily monitoring of dockets utilizing “Red-Book” diary and Outlook Calendaring and preparation of timely client reminders.
  • Daily preparation of prosecution documents.
  • Prepared Information Disclosure Statement and tracked documents filed within a family of cases, prepared letters to forward U.S.
  • Patent and Trademark Actions, Allowances and Patents to the client.
  • Filed documents in the EFS system of the U.S.
  • Patent and Trademark Office.
  • Assisted with organizing of monthly billing reports for managing partner's secretary.
  • Maintain knowledge and keep abreast of rules according to 37 C.F.R.
  • And MPEP.
  • Assist my assigned team and other attorneys with whatever is needed by them.
Patent Prosecution Specialist and Administrative Assistant Oct 2007May 2012 Dewey & LeBoeuf, LLP Washington, DC
  • Provide support in a multi-service law firm for IP Department which included two partners, three associates and one law intern.
  • In charge of maintaining the docketing for the entire group utilizing Patsy which included daily monitoring of dockets and preparation of timely client reminders, updating docket on a daily basis by reviewing both incoming and outgoing mail to clients and correspondence received from U.S.
  • Patent and Trademark Office.
  • Preparation of Prosecution documents.
  • Prepared Information Disclosure Statements and tracked documents filed within a family of cases, prepared letters to forward U.S.
  • Patent and Trademark Actions, Allowances and Patents to the client.
  • Filed documents in the EFS system of the U.S.
  • Patent and Trademark Office.
  • Handled all aspects of foreign prosecution such as docketing, filing in other countries and preparation of correspondence to our foreign associates.
  • Assisted with organizing of monthly billing reports for partner's review and processing to accounting for billing and reconciling firm's PTO Deposit Account on a monthly basis as well.
 
Patent Prosecution Specialist/Administrative Secretary Dec 2006Oct 2007 Nixon Peabody, LLP Washington, DC
  • Provide support in a multi-service law firm for IP Department which included two partners, three associates and one law intern.
  • In charge of maintaining the docketing for the entire group utilizing Patsy which included daily monitoring of dockets and preparation of timely client reminders, updating docket on a daily basis by reviewing both incoming and outgoing mail to clients and correspondence received from U.S.
  • Patent and Trademark Office.
  • Preparation of Prosecution documents.
  • Prepared Information Disclosure Statements and tracked documents filed within a family of cases, prepared letters to forward U.S.
  • Patent and Trademark Actions, Allowances and Patents to the client.
  • Filed documents in the EFS system of the U.S.
  • Patent and Trademark Office.
  • Handled all aspects of foreign prosecution such as docketing, filing in other countries and preparation of correspondence to our foreign associates.
  • Assisted with organizing of monthly billing reports for partner's review and processing to accounting for billing and reconciling firm's PTO Deposit Account on a monthly basis as well.
  • Followed Partner to Dewey & LeBoeuf).
Patent Administrative Secretary Mar 2005May 2006 Law Office of T.M. Isaacson Huntingtown, MD
  • Provide support for a small home based IP law firm which included three partners and a paralegal.
  • In charge of performing all aspects of patent prosecution, including preparation of responses to communications received from Patent Office via courier and/or e-filing; preparation of reporting letters and filings for domestic and foreign related clients.
  • Daily duties included monitoring supervisors phone, answering and screening phone calls and then directing the call to the appropriate to the correct person.
  • Schedule appointments and meetings for supervisor and staff.
  • Maintain supervisor and staff shared calendars.
  • Daily monitoring of due dates for docketing purposes for purpose of prioritization of work and to ensure accuracy of due dates, and notifying supervisor and staff via email and outlook calendar of due dates; Handled all aspects related to making travel arrangements.
  • Responsible for entering supervisors and staff time.
  • Utilized Excel spreadsheet for tables and billing spreadsheets for charges associated with projects.
  • Maintain files for both client and U.S.
  • PTO correspondence.
  • Handle all aspects of mailing correspondence, from U.S.
  • PTO and clients.
  • In charge of maintaining office supplies.
Patent Legal Administrative Secretary Jul 2001Nov 2003 Kenyon & Kenyon Washington, DC
  • Provide support for three associates in the Electrical/Mechanical field group.
  • Perform all aspects of patent prosecution, including preparation of responses to communications received from Patent Office via courier and facsimile; preparation of draft reporting letters and filings for domestic and foreign related clients.
  • Preparation of correspondence and route for final signature.
  • Daily duties include monitoring supervisors phone, answering and screening phone calls and then directing the call to the appropriate person or department.
  • Schedule work and daily appointments and meetings for supervisor and staff, maintaining supervisor and staff shared calendars and arranging scheduling for vacations.
  • Daily monitoring of dockets in order to ensure accuracy of due dates and sending out daily reminders of upcoming due dates to my team that I support and clients.
  • Handled all aspects of travel arrangements.
  • Enter time on a daily basis for the people that I support.
  • Maintained files for client and U.S.
  • PTO correspondence.
  • Handling of all incoming and outgoing mail received from U.S.
  • PTO and clients.
Patent Legal Secretary Nov 2000Jul 2001 Sterne, Kessler, Goldstein & Fox Washington, DC
  • Provide support to secretaries and attorneys in a floater capacity for entire firm.
  • Perform all aspects of patent prosecution, including preparation of responses to communications received from Patent Office and prepare reporting letters and filings for domestic and foreign related clients.
  • Monitoring supervisors phone, answering and screening phone calls and then directing the call to the appropriate to the correct person or department and also answering questions pertaining to general office matters.
  • Assist with daily monitoring of due dates for docketing purposes for purpose of prioritization of work and to ensure accuracy of due dates, and notifying supervisor and staff via email and outlook calendar of due dates.
  • Assisted with all aspects of travel arrangements.
  • Assist with entering supervisors time.
  • Handling of all incoming mail received from both clients and U.S.
  • PTO.
Patent Legal Secretary Aug 1996Feb 2000 Sughrue, Mion, Zinn, MacPeak & Seas Washington, DC
  • Provided primary administrative and secretarial support for Managing Partner and two associates of IP group specializing in Electrical/Mechanical fields.
  • Performing all aspects of patent prosecution, including preparation of responses to communications received from Patent Office via courier and facsimile.
  • Prepare reporting letters and filings for domestic and foreign related clients.
  • Daily duties included monitoring supervisors phone, answering and screening phone calls and then directing the call to the appropriate to the correct person or department.
  • Also answering questions pertaining to general office matters.
  • Scheduling appointments and meetings for supervisor and staff, maintaining supervisor and staff shared calendars, arranging scheduling for vacations.
  • Daily monitoring of due dates for docketing purposes for purpose of prioritization of work and to ensure accuracy of due dates, and notifying supervisor and staff via email and outlook calendar of due dates.
  • Handle all aspects of travel.
  • Enter time on a daily basis for supervisor and staff including paralegal time and attendance in the electronic time entry system assuring proper charging to project codes.
  • Maintain files for both clients and U.S.
  • PTO mail.
  • Prepare monthly bills for supervisor and forward final bill to clients.
  • Handle all aspects of mail incoming and outgoing to/from client and U.S.
  • PTO.
  • Regular office duties included ordering office supplies as needed for supervisor and staff, copying, scanning and faxing documents for supervisor and staff.
Education:
Business/General Jan 1975 La Reine Catholic High School Suitland, Maryland
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Resume Details

This is a real resume for a Legal Administrative Assistant in Huntingtown, Maryland with experience working for such companies as Venable Llp, Cooley Llp, Dewey & Leboeuf. This is one of the hundreds of Legal Administrative Assistant resumes available on our site for free. Use these resumes as templates to get help creating the best Legal Administrative Assistant resume.

Previous Companies:

  • Venable LLP
  • Cooley LLP
  • Dewey & LeBoeuf

Previous Job Positions:

  • Legal Administrative Assistant
  • Patent Prosecution Secretary
  • Patent Prosecution Specialist and Administrative Assistant
  • Patent Prosecution Specialist
  • Administrative Secretary

Schools:

  • La Reine Catholic High School

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