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Jones Robb - IP Docketing Specialist Resume Example

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Luke Young
Professional Summary

Responsible Docketing Specialist proficient in Intellectual Property and FoundationIP. Passionate and motivated, with a drive for excellence. Close to ten years in administrative positions, three of which have been strictly dedicated to docketing. 

  • Typing 85+ wpm, accurate
  • 10-key by touch
  • Proficient use of Microsoft Office Suite
  • PAIR
  • FoundationIP
  • Critical Thinking
  • Judgment and Decision Making
  • Complex Problem Solving
IP Docketing Specialist 07/2014 to Present
Jones Robb, PLLC Vienna, VA
  • Docket all U.S. Prosecution and Foreign Communications received from attorneys/staff, Foreign Associates, PAIR and mail in FoundationIP and report to client accordingly
  • Calculate, manage and clear all deadlines within FIP database
  • Open new matters in firm databases (FIP, Timeslips and electronic file) and also update each as appropriate to ensure file is accurate and complete at all times
  • Enter billing entries into Timeslips database for each docketing task completed
  • Send daily docket reports to alert individuals of final due dates 
  • Create new employee docket reports and manage automatic schedules as well as creating new reports as requested by staff/attorneys
  • Review/respond/acknowledge incoming e-mails from clients pertaining to their file
  • Send reminder letters to clients regarding conversion and national phase deadlines for patent applications
  • Write technical instructions for docketing procedures as well as update the docketing/firm manuals with incoming instructions
  • Create MS Excel templates to organize workflow
  • Participate in firm's Hospitality Committee to plan internal lunches/parties
IP Docketing Specialist 05/2012 to 06/2014
CPA Global Minneapolis, Minnesota
  • Provide docketing services for the second largest law firm client at CPA Global
  • Process communications in FoundationIP received from the USPTO (downloading documents from PAIR)
  • Docket all filed documents from client which include but are not limited to: Applications (provisional, utility, continuation, continuation-in-part, divisional, nspct), responses (Office Action, Restriction Requirement, Appeal Briefs, RCE, Missing Parts, Corrected Application Papers, etc.)
  • Quality check of all information within given documents which include but are not limited to: filing date, application number, art unit number, confirmation number, assignee, Examiner information, inventor information, title and amended titles within a response, customer number, attorney information, etc.
  • Ensure all work is processed/completed within the three-day client instructed turnaround time
  • Determine correct deadlines for all incoming actions received from client and/or PTO
  • Direct contact/communication with assigned client on a daily basis
  • Lead client weekly calls as well as a weekly call with our Indian team
  • Interact with staff members in the Indian office and assist with questions/training as needed
  • Training of new employees on client procedures
  • Assist/backup other team members as needed
  • Create MS Excel templates to streamline workflow
  • Limited foreign and trademark docketing
Administrative Assistant 04/2009 to 05/2012
Sheet Metal Connectors, Inc Fridley, Minnesota
  • Answering and/or screening incoming calls (13+ lines)
  • Communicate with and/or direct clients to appropriate contact
  • Draft correspondence for the Owner, President and Vice President
  • Review/verify incoming bills
  • Sort/review/distribute incoming mail
  • Coordinate catering for meetings
  • Assist all departments with projects on an as needed basis.
IP Legal Administrative Assistant 04/2007 to 10/2008
Fish & Richardson Minneapolis, Minnesota
  • Assist four attorneys in the intellectual property department
  • Prepare and electronically file USPTO documents which included: Applications (provisional, utility, continuation, continuation-in-part, divisional, nspct, ex parte reexamination, inter partes reexamination, etc.) as well as various responses/formal documents/drawings, information disclosure statements and assignments
  • Create drawings in Visio for patent applications
  • Contact Examiner regarding issues 
  • Docketing
  • Draft documents and letters for attorney review 
  • Transcription
  • Create PowerPoint presentations
  • Proofread/submit monthly bills to accounting department
  • Fax/make copies of documents
  • Calendar management
  • Answer attorney telephones
  • Manage travel arrangements
  • Coordinate attorney meetings/provide hospitality to clients
Legal Administrative Assistant 02/2006 to 03/2007
Bassford Remele Minneapolis, Minnesota
  • Maintain medical malpractice files
  • Communicate with Defendant's counsel
  • Electronically file litigation court documents
  • Filing/indexing of pleadings and discovery
  • Docketing due dates
  • Update National Counsel by e-mail with current file activity
  • Draft documents and letters for attorney review
  • Fax/make copies of documents
  • Notarize documents as needed
IP Case Manager 08/2004 to 02/2006
Schwegman, Lundberg, Woessner & Kluth Minneapolis, Minnesota
  • Update client regarding the status of each matter in their patent portfolio
  • Maintain complete and accurate physical file of all activity for clients
  • Correct USPTO errors and contact the office if necessary
  • Maintain docket for all assigned clients
  • File and submit Missing Parts Responses, Issue Fees, PCT drawings, Corrected Application Papers Responses and Assignments with the USPTO
  • Update FoundationIP database accurately
  • Prepare formal documents for client signatures and follow up to ensure executed documents are returned in a timely manner,
  • Document client instructions
  • Provide backup for co-workers
  • Other assigned tasks by paralegals and/or firm management.
Paralegal Program: 2005 - 2008 North Hennepin Community College - Brooklyn Park, Minnesota
Coon Rapids High School - Coon Rapids, Minnesota
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Resume Details

This is a real resume for a IP Docketing Specialist in Woodbridge, Virginia with experience working for such companies as Jones Robb, Pllc, Cpa Global. This is one of the hundreds of IP Docketing Specialist resumes available on our site for free. Use these resumes as templates to get help creating the best IP Docketing Specialist resume.

Previous Companies:

  • Jones Robb
  • PLLC
  • CPA Global

Previous Job Positions:

  • IP Docketing Specialist
  • Administrative Assistant
  • IP Legal Administrative Assistant
  • Legal Administrative Assistant
  • IP Case Manager


  • North Hennepin Community College
  • Coon Rapids High School

Level of Education:

  • Paralegal Program

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