On Assignment - Executive Operations Assistant Resume Example

Penelope Perry

XXXX XXXX XXXXXXX XXX, San Jose, CA 95136

Ph: XXXXXXXXXXXX

XXXXXXXXXXXXXXXXXXXXX

Professional Summary

Dedicated Executive Assistant with 20 years of experience combining management and customer service expertise in Corporate level and Start up company experience. Looking for a position as Execuitve Assistant or Office Manager in a fast growth company.

Skills

Time Management
Complex Problem Solving

Judgment and Decision Making
Administration and Management

Experience

'Executive Operations Assistant Mar 2008－Present On Assignment, Inc. － Campbell, 'CA

Make travel arrangements for President and Executives.
Open, sort, and distribute incoming correspondence, including faxes and email.
Set up and oversee administrative policies and procedures for offices or organizations.
Manage and maintain President and executives' schedules.
Perform general office duties, such as ordering supplies, maintaining records management database systems using Rmax, and performing basic Spread sheets from Peoplesoft software.
File and retrieve Confidenial Corporate documents, records, and reports.
Prepare Travel Agendas and made intensive International travel arrangements, for executives such as coordinating catering for luncheons, for committee board, Trainings, and other meetings.
Provide clerical support to other departments and divisons of Lab Support ,Oxford, and Apex
Answered and screened phone calls and direct calls for President.
Prepare Expense reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
Make copies of correspondence or other printed material.

Office Manager Apr 1996－Jul 2007 KBL － Santa Clara, CA'

Prepare and review operational reports and schedules to ensure accuracy and efficiency.
Set goals and deadlines for the department.
Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
Receive, record, and bank cash, checks, and vouchers.
Prepare purchase orders and expense reports.
Match order forms with invoices, and record the necessary information.
Perform general office duties such as filing, answering telephones, and handling routine correspondence.
Calculate costs of materials, overhead and other expenses, based on estimates, quotations and price lists.

Administrative Assistant Nov 1992－Nov 1994 Hewlett Packard － Sunnyvale, CA

Schedule and make appointments.
Make photocopies of correspondence, documents, and other printed matter.
Attend meetings to record minutes.
Set up and oversee administrative policies and procedures for offices or organizations.
Coordinate or participate in promotional activities or trade shows, working with developers, advertisers, or production managers, to market products or services.
Confer with legal staff to resolve problems, such as copyright infringement or royalty sharing with outside producers or distributors.
Measure and assess customer and employee satisfaction.
Use computers for various applications, such as database management or word processing.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Arrange conference, meeting, or travel reservations for office personnel.
Open, read, route, and distribute incoming mail or other materials and answer routine letters.
Conduct searches to find needed information, using such sources as the Internet.

Education