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Joel E Holloway - Executive Office Assistant Resume Example

Ella Peterson
Professional Summary
Result-oriented professional with proven successes in operations management, business development, financial management, training, negotiation, and logistics. Strong profit orientation is enhanced by exceptional analytical skills. Determined, innovative solution provider. Adaptable in challenging situations with the ability to learn quickly. Highly capable of developing effective relationships in multicultural settings
  • Strong communication skills; able to act as a liaison between different personalities; effective communicator between both supervisors and staff
  • Excellent motivator; work well with large groups; approachable; confident in taking charge and completing objectives in an timely manner
  • Self-motivated; strong track record of setting goal and accomplishing them
  • Resourceful; use time wisely and resources effectively
  • Solid work ethic that is detailed and effective
  • Comprehensive knowledge in Windows, Meditech, Medisoft, and MS products
Executive Office Assistant/Medical Records Nov 2013Present Joel E Holloway, MD Inc Norman , Ok
  • Prepare and review operational reports and schedules to ensure accuracy and efficiency.
  • Monitor the facility to ensure that it remains safe, secure, and well-maintained.
  • Acquire, distribute and store supplies.
  • Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
  • Supervise the activities of workers engaged in receiving, storing, testing, and shipping products or materials.
  • Schedule or monitor air or surface pickup, delivery, or distribution of products or materials.
  • Review invoices, work orders, consumption reports, or demand forecasts to estimate peak delivery periods and to issue work assignments.
  • Establish work schedules and assignments for staff, according to workload, space and equipment availability.
  • Conduct and administer fiscal operations, including accounting, planning budgets, authorizing expenditures, establishing rates for services, and coordinating financial reporting.
  • Maintain medical records, technical library, or correspondence files.
  • Schedule and confirm patient diagnostic appointments, surgeries, or medical consultations.
  • Perform bookkeeping duties, such as credits or collections, preparing and sending financial statements or bills, and keeping financial records.
  • Examine shipment contents and compare with records such as manifests, invoices, or orders to verify accuracy.
  • Record shipment data, such as weight, charges, space availability, damages, or discrepancies for reporting, accounting, or record keeping purposes.
  • Pack, seal, label, or affix postage to prepare materials for shipping, using hand tools, power tools, or postage meter.
Charge Entry Clerk/Medical Records Feb 2012Oct 2013 Foundation Surgical Hospital Affilitiates Edomond, Ok
    As a charge entry clerk/medical records, I was responsible to correlate, calculate, and analysis surgical cost provided for three of the companies surgical facilities. The three surgical facilities I was responsible for were located in San Antonio, TX; Sherman, TX; El Paso, TX
  • Assign the patient to diagnosis-related groups (DRGs), using appropriate computer software.
  • Identify, compile, abstract, and code patient data, using standard classification systems.
  • Resolve or clarify codes or diagnoses with conflicting, missing, or unclear information by consulting with doctors or others or by participating in the coding team's regular meetings.
Unit Secretary/CNA Jun 2006Jan 2012 Norman Regional Hospital Norman, Ok

    I mastered multi-tasking while maintain focus and efficiency in a fast-paced environment. I was responsible for all floor stock inventory by counting types, quantities of items, receiving, shipping, and system operations. I ensured that the floors were completely equipped with equipment, materials to process work correctly and efficiently. it was my responsibility to make sure that my floors met required regulations for OSHA, Department of Health, and Fire and Safety Operations. I have a proven record of reliability.

  • Interview patients to complete documents, case histories, or forms, such as intake or insurance forms.
  • Perform various clerical or administrative functions, such as ordering and maintaining an inventory of supplies.
  • Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records.
Home Health Care (Private Pay) Jan 2004May 2006 Private Home Healthcare/CNA Spearman, Tx
  • Completed home inventory and cataloging of home content, with detailed reports given to family members
  • Participate in case reviews, consulting with the team caring for the client, to evaluate the client's needs and plan for continuing services.
  • Train family members to provide bedside care.
  • Perform basic diagnostic procedures, such as blood pressure screening, breast cancer screening, or communicative disease screening.
  • Maintain updated client records with plans, notes, appropriate forms, or related information.
Ward Clerk/CNA Jun 2002Sep 2003 Hansford County Hospital Spearman, Tx
  • Develop and implement data extraction procedures from other systems, such as administration, billing, or claims.
  • Contact medical facilities or departments to schedule patients for tests or admission.
  • Perform general office duties, such as answering telephones, taking dictation, or completing insurance forms.
  • Schedule appointments for patients.
  • Inventory and order medical, lab, or office supplies or equipment.
  • Keep financial records or perform other bookkeeping duties, such as handling credit or collections or mailing monthly statements to patients.
Administrative Assistant/Teller Aug 2001Aug 2003 Ace/Western Union Tulsa, Ok
  • Establish and maintain relationships with individual or business customers or provide assistance with problems these customers may encounter.
  • Prepare financial or regulatory reports required by laws, regulations, or boards of directors.
  • Review collection reports to determine the status of collections and the amounts of outstanding balances.
  • Prepare operational or risk reports for management analysis.
  • Evaluate financial reporting systems, accounting or collection procedures, or investment activities and make recommendations for changes to procedures, operating systems, budgets, or other financial control functions.
  • Respond to customers' or shippers' questions and complaints regarding storage and distribution services.
  • Track and trace goods while they are en route to their destinations, expediting orders when necessary.
  • Examine products or materials to estimate quantities or weight and type of container required for storage or transport.
  • Arrange for storage facilities when required.
  • Explain, promote, or sell products or services such as travelers' checks, savings bonds, money orders, and cashier's checks, using computerized information about customers to tailor recommendations.
  • Prepare work schedules for staff.
Aministrative Assistant Nov 1982Jun 2001 Bunsiess/Entrepreneur Gruver, Tx The entrepreneurship with this business is service driven with a broad background in highly competitive organization, along with extensive customer service. My duties consisted of scheduling, event planning, contracting, property management, process of receiving/sending invoices, order and inspection of supplies, material, and  determine appropriate locations for storage. I ensured temporary space planning for stock supply, within a general location. I ensured that all equipment, tools, supplies and materials were available to process work correctly and efficiently. I have KSA to operate forklift, bobcat, and other machinery. I scheduled routine repairs , established work methods for support, and inventory processes. I have the KSA to interpret and apply applicable reference materials such as supply regulations, manuals, catalogs, records, contracts, and orders. I am tasked oriented and can resolve problems. 
Preschool Teacher Aug 1990May 1995 Golden Rule Preschool Scott City, Ks
  • Administer tests to help determine children's developmental levels, needs, or potential.
  • Arrange indoor or outdoor space to facilitate creative play, motor-skill activities, or safety.
  • Attend professional meetings, educational conferences, or teacher training workshops to maintain or improve professional competence.
  • Collaborate with other teachers or administrators to develop, evaluate, or revise preschool programs.
  • Confer with parents, administrators, testing specialists, social workers, or other professionals to develop individual education plans (IEPs).
  • Confer with parents, guardians, teachers, counselors, or administrators to resolve students' behavioral or academic problems.
  • Control the inventory or distribution of classroom equipment, materials, or supplies.
  • Coordinate placement of students with special needs into mainstream classes.
Associate of Arts : Liberal Studies Dec 2014 Rose State College Midwest City, ok
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Resume Details

This is a real resume for a Executive Office Assistant in Norman, Oklahoma with experience working for such companies as Joel E Holloway, Md Inc, Foundation Surgical Hospital Affilitiates. This is one of the hundreds of Executive Office Assistant resumes available on our site for free. Use these resumes as templates to get help creating the best Executive Office Assistant resume.

Previous Companies:

  • Joel E Holloway
  • MD Inc
  • Foundation Surgical Hospital Affilitiates

Previous Job Positions:

  • Executive Office Assistant
  • Medical Records
  • Charge Entry Clerk
  • Unit Secretary
  • CNA


  • Rose State College

Level of Education:

  • Associate of Arts

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