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Breathe Easy Insurance Solutions - Executive Assistant to President and CEO Resume Example

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Harper Bailey
XXXXX XXXXX, Mission Viejo, CA 92691
Ph: XXXXX XXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXX
Professional Summary
An enthusiastic self-starter with strong secretarial and communications skills. Proven academic and professional achiever, possess unique clerical and computer skills required to assist the executives and organization to achieve its mission.
Skills
  • Polished Executive Assistant with 10+ years of experience working with top executives.
  • Accomplished professional dedicated to making the lives of busy executives easier.
  • Serve as an effective gatekeeper; manage busy calendars; and efficiently handle daily office tasks. 
  • Excellent communication skills.
  • Ability to multi-task under pressure.
  • A track record of strong organizational skills and ability to contribute to smooth administrative and support process.
  • Expert in Microsoft Office/Typing 72 words/10 key by touch.
  • Able to complete projects properly and in a timely manner.
  • Capable to learn new software quickly.
Education
Bachelor of Arts : History California State University Long Beach Long Beach, CA
Single Subject Teaching Credential : Methodology of Teaching High School Students History California State University Long Beach Long Beach, CA
Experience
Executive Assistant to President and CEO Feb 2013Present Breathe Easy Insurance Solutions Laguna Hills, CA
  • Manage and maintain executives' schedules.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Attend meetings to record minutes.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Compile, transcribe, and distribute minutes of meetings.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Make travel arrangements for executives.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Provide clerical support to other departments.
  • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
Executive Assistant to CEO and CTO Jul 2012Dec 2012 Enevate Technologies Irvine, CA
  • Temporary Position for Maternity Leave)
  • Heavy day to day calendaring for management and entire staff using Google Calendar.
  • Arranged both domestic and international travel.
  • Completed and processed expense reports.
  • Assisted VP of Finance & Administration in HR-related duties.
  • Created memos, itineraries, letters and presentations.
  • Monitored and ordered office supplies.
  • Coordinated meetings, conference calls, and lunches on a daily basis for entire office.
  • Maintained and reconciled petty cash and credit card statements.
Executive Assistant to CEO, COO and CFO Jun 2010Jun 2012 Specialty Restaurants Corporation Anaheim, CA
  • Maintained day to day schedule for all executives'.
  • Organized and scheduled meetings, conferences, teleconferences, and travel.
  • Monitored individual restaurants' social media sites for appropriate content.
  • Created electronic library of historical documents.
  • Organized regional meetings for 17 Executives including out of area regional managers.
  • Coordinated and facilitated on and off-site and off-site quarterly Board of Directors meetings.
  • Mail newsletters, promotional material, or other information.
  • Arrange conference, meeting, or travel reservations for office personnel.
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Make copies of correspondence or other printed material.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Maintain scheduling and event calendars.
Server Sep 2005Jun 2010 La Creperie Cafe Belmont Shore, CA
  • Provided exceptional customer service to all patrons.
  • In charge of up to a ten-table section and never less than five at one time.
  • Monitor food distribution, ensuring that meals are delivered to the correct recipients and that guidelines, such as those for special diets, are followed.
  • Take food orders and relay orders to kitchens or serving counters so they can be filled.
  • Stock service stations with items such as ice, napkins, or straws.
  • Total checks, present them to customers, and accept payment for services.
Executive Assistant to COO Oct 2003Aug 2005 i-Access Technologies Long Beach, CA
  • Answered phones, maintain filing system for correspondences, company records, and proposals.
  • Acted as point of contact and liaison with sales, suppliers, vendors, partners and other groups to coordinate the completion of sales and projects.
  • Coordinated mass mailings.
  • Coordinated on/offsite meetings as well as travel arrangements.
  • Prepared, updated, collated and packaged reports as instructed by team.
  • Performed administrative functions.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Administrative Assistant to CEO Nov 1996Jul 2003 Auto Express, L.L.C Huntington Beach, CA
  • Answered Phones.
  • Photocopy/Fax/Distributed Mail.
  • Assisted CEO and sales team with daily operations.
  • Processed expense reports and travel arrangements.
  • Produced daily and monthly sales logs.
  • A/R and A/P.
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Resume Details

This is a real resume for a Executive Assistant to President and CEO in Mission Viejo, California with experience working for such companies as Breathe Easy Insurance Solutions, Enevate Technologies, Specialty Restaurants Corporation. This is one of the hundreds of Executive Assistant to President and CEO resumes available on our site for free. Use these resumes as templates to get help creating the best Executive Assistant to President and CEO resume.

Previous Companies:

  • Breathe Easy Insurance Solutions
  • Enevate Technologies
  • Specialty Restaurants Corporation

Previous Job Positions:

  • Executive Assistant to President and CEO
  • Executive Assistant to CEO and CTO
  • Executive Assistant to CEO
  • COO and CFO
  • Server

Schools:

  • California State University Long Beach

Level of Education:

  • Bachelor of Arts
  • Single Subject Teaching Credential

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