Davidson Communities - Executive Assistant to President Resume Example

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Madison Rivera
XXXX XXX XXXX, Pauma Valley, CA 92061
Ph: XXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXX
Summary

Seasoned administrative assistant with experience in fast-paced office environment.  Excellent communication and computer skills. Track record of achieving exceptional results in organization and follow-up.

Skills
  • Administration and Management
  • Coordination
  • Time Management
  • Priority Awareness
  • Communication
  • Active Notary Public
  • Software: Word, Excel, PowerPoint, Outlook, WordPerfect 
Experience
Executive Assistant to President Jul 2012Feb 2015 Davidson Communities Del Mar, CA
  • Provided comprehensive administrative support to President and Executive Staff
  • Provided personal assistance to President, including family members
  • Handled personal communications for President (thank you notes, gifts)
  • Maintained database of critical/confidential passwords/codes to act on behalf of President/Executive Staff
  • Supervised overall day-to-day operations/management of office
  • Maintained busy calendar with priority awareness and calculated time management
  • Coordinated variety of meetings and travel for President and Executive Staff
  • Coordinated special staff functions (holiday parties, birthdays)
  • Coordinated/prepared professional critical reports for financial partners
  • Initiated/maintained organization of electronic database for all project files/photos dating from 1980 to present
  • Updated/maintained corporate entity records
Executive Assistant to CEO Aug 2008Jul 2012 Square One Development San Diego, CA
  • Provided administrative support to CEO
  • Provided personal assistance to CEO (travel, banking)
  • Assisted in management of office
  • Coordinated meetings and staff travel 
  • Created/maintained reports supporting leasing activities
  • Designed/maintained organizational systems (files, files retention).
Executive Assistant to President and CFO Aug 2006Jul 2008 Davidson Communities Del Mar, CA
  • Provided comprehensive administrative support to President and CFO 
  • Provided personal assistance to President, including family members
  • Supervised overall day-to-day operations/management of office
  • Maintained busy calendar with priority awareness and calculated time management
  • Coordinated variety of meetings and travel for President and Executive Staff
  • Coordinated/prepared professional critical reports for financial partners
Administrative Consultant Mar 2006Jul 2006 Self-Employed Southern California
  • Provided guidance and implemented office reorganization
  • Designed cash flow reports
  • Initiated work on employee handbook
Administrative Assistant Apr 1997Feb 2006 Pier 1 imports San Diego, CA
  • Provided comprehensive administrative support to Zone Vice President, Human Resources, Asset Protection and Visual Merchandising team
  • Managed day-to-day office operations (supplies, maintenance, equipment) 
  • Organized multi-unit meetings at various locales (60 participants), including venue contracts, travel for all participants
  • Ensured cohesive administrative support provided in field offices and 200 retail stores
  • Supervised support administrative staff
  • Designed/maintained daily/weekly report system
  • Designed/maintained Zone database
Business Scheduling Manager/Office Manager Jan 1996Jan 1997 Studio Arts Multimedia, Inc San Marcos, CA
  • Designed/maintained tracking and scheduling resources on projects
  • Coordinated and ensured timely/accurate delivery of milestones to clients
  • Management of day-to-day operations of office (supplies, maintenance, equipment).
  • Coordinated successful corporate events (open house, media, corporate functions)
Executive Assistant Jan 1994Jan 1996 C. W. Clark, Inc La Jolla, CA
  • Provided administrative support to President and office staff 
  • Maintained/monitored calendar for critical action
  • Created/designed marketing/public relations tools
  • Composed/distributed press releases
  • Updated/maintained contact database
Listing Broker Secretary Jan 1993Jan 1994 Rancon Real Estate La Jolla, CA
  • Provided administrative support for eight commercial real estate brokers
  • Prepared/maintained bi-monthly projection reports for Vice President
  • Prepared commission invoices and monitored compensation
Education
Mesa College San Diego, CA
Court Reporting Kelsey Jenney College San Diego, CA
Mira Costa College Cardiff-By-The-Sea, CA

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About this resume

Executive Assistant to President FROM Pauma Valley , California RESUME

This is a resume for a Executive Assistant to President in Pauma Valley, California with experience working for such companies as Davidson Communities and Square One Development. The grade for this resume is 0 and is one of hundreds of Executive Assistant to President resumes available on our site for free. Use these resumes as templates to get help creating the best Executive Assistant to President resume.

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School Attended
Mesa College