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Centers For Disease Control And Prevention - Executive Assistant Lead Secretary Resume Example

Jackson Thompson
XXXX XXXXXXXXX XXXXXX XX, Atlanta, GA 30318
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Ph: XXXXXXXXXXXX
Professional Summary

Seasoned executive and administrative assistant with more than 20 years of experience in fast-paced and demanding work environment. Excellent interpersonal and organizational skills. Track record of achieving exceptional results in all areas of administration and clerical environment.

Skills
  • Clerical
  • English Language
  • Computers and Electronics
  • Writing
  • Reading Comprehension
  • Customer and Personal Service
  • Critical Thinking
  • Coordination
  • Time Management
  • Administration and Management
Experience
CENTERS FOR DISEASE CONTROL AND PREVENTION ATLANTA, GA EXECUTIVE ASSISTANT LEAD SECRETARY Jun 2012Present
  • Identifies and communicates the direct needs of divsion director, along with providing services to division that are customer service oriented
  • Regularly maintains calendar for division director and maintains heavy meeting schedule
  • Processes travel to include travel schedules and logistics for director, process travel vouchers in timely manner
  • Prepares work schedules and assigning specific duties to administrative staff, providing assistance with processes and training when needed
  • Processes time and attendance for Office of director staff and provides back-up for administrative staff
  • Prepares materials and agenda for team and staff meeting
  • Provides assistance within division and actively seeks way to work more effectively
  • Schedules and makes appointments regularly
  • Readily obtains information on status of responses under development, including referral points and deadlines
  • Provides mentoring, advising or guidance to coworkers that are consistent with agency mission
  • Performs public contact work to include answering phone and greeting visitors in a professional manner
CENTERS FOR DISEASE CONTROL AND PREVENTION ATLANTA, GA ADMINISTRATIVE ASSISTANT Mar 2009Jun 2012
  • Prepared and processed documents and papers, such as memos, Memorandum of understand (MOU)
  • Mailed, fax, or arranged for delivery of correspondence to clients, vendors and personnel via Federal Express and mail courier, sort and distribute
  • Organized, coordinated and implemented events and projects as assigned by branch staff
  • Provided administrative and telephone back-up assistance for other secretaries with DNPAO
  • Processed and made all travel arrangements for staff (Flight itineraries, hotel reservations, registration for conference)
  • Provided guidance and assistance to Physical Activity staff regarding travel forms, policies and procedures
  • Received and placed telephone calls as required to fulfill customers needs.
  • Organized and maintained, documents, and files.
  • Scheduled and made appointments regularly.
CENTERS FOR DISEASE CONTROL AND PREVENTION ATLANTA, GA PROGRAM SPECIALIST I Dec 2007Dec 2008
  • Worked closely with Financial Management Office (FMO) to develop and maintain budget spend plan
  • Created spread sheet and recorded daily spending habits by object class for assigned branches
  • Reported weekly to Deputy Director for any/all updates regarding spending and availibility of funds
  • Closely monitored budget through IRIS systems, obligations and commitment of funds as they are posted
  • Provided necessary updates and revisions to budget analysts as required
  • Assisted with development of spend plan and cost recovery, methodology of spend plan
  • Provided ideas, strategies and input in relativity to budget cost
  • Prepared regularly spreadsheet and data reports for presentation at budget meeting
CENTERS FOR DISEASE CONTROL AND PREVENTION ATLANTA, GA ADMINISTRATIVE ASSISTANT Dec 2006Dec 2007
  • Prepared and processed documents and correspondence, such as Statement of work (SOW's), memorandums, monthly reports and other administrative functions
  • Interpreted travel regulation policies and procedures providing assistance in preparation of staff travel (Domestic and international)
  • Served as relief for secretary of division and maintained phone and director calendar
  • Escorted visitors for CDC related conferences, interviews and tour facilities
  • Established and maintained filing and other record-keeping systems in accordance with CDC records management policy
  • Prepared and submitted guests researcher packets for approval via funding mechanism utilized by program
  • Prepared and submitted all necessary request documents for visiting researchers, scientist and contractors
  • Ordered supplies monthly for division and was responsible for tracking and reconciling statement prior to payment
  • Prepared for payment all invoices related to Red Fox Courier Service to reconcile in MACCS
  • Prepared and submitted purchase requisitions order into ICE system
  • Organized conference and celebratory banquets for staff meeting and retiring staff members
LEGGETT & PLATT ATLANTA, GA ACCOUNTS PAYABLE/ADMINISTRATIVE CLERK Feb 2003Aug 2006
  • Reviewed financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.
  • Directed and coordinated organization's financial and budget activities to fund operations, maximize investments, and increase efficiency.
  • Received and opened mail daily for accounts payable, processing all incoming invoices in a timely manner
  • Matched bill-of-lading, purchase orders, proof of deliveries and receivers from prompt payment
  • Verified accuracy of invoices from vendors prior to submitting
  • Researched and resolved any/all issues concerning past due accounts and short pays
  • Responsible and delagated vendor accounts for online systems
  • Reconciled and processed refunds for any overcharges
  • Created monthly data systems reports
  • Filed and maintained all invoices in alpha-order
  • Designed and created form letters using microsoft word to enhance work flow of branch.
  • Maintained and managed records and prepared for archiving and shipment to warehouse at the end of year
  • Assisted with quarterly inventory of warehouse
Education
Troy State University ATLANTA, GA Bachelor of Science: Business Administration Jul 2017
Community Service

Volunteer, Georgia Public Broadcasting, 2012-Current

Additional Information
References available upon request
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Resume Details

This is a real resume for a EXECUTIVE ASSISTANT LEAD SECRETARY in Atlanta, Georgia with experience working for such companies as Centers For Disease Control And Prevention, Leggett & Platt. This is one of the hundreds of EXECUTIVE ASSISTANT LEAD SECRETARY resumes available on our site for free. Use these resumes as templates to get help creating the best EXECUTIVE ASSISTANT LEAD SECRETARY resume.

Previous Companies:

  • CENTERS FOR DISEASE CONTROL AND PREVENTION
  • LEGGETT & PLATT

Previous Job Positions:

  • EXECUTIVE ASSISTANT LEAD SECRETARY
  • Administrative Assistant
  • PROGRAM SPECIALIST I
  • ACCOUNTS PAYABLE
  • ADMINISTRATIVE CLERK

Schools:

  • Troy State University

Level of Education:

  • Bachelor of Science

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