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Booz Allen Hamilton - Executive Assistant Resume Example

Nan M. Egern
XX XXXXX XXXXX, Stafford, Virginia 22554
Ph: XXXXXXXXXXXX
XXXXXXXXXXXXXXX
Summary

Highly trained, dedicated and enthusiastic Management and Program Analyst with more than over ten years of experience providing support in contract management, formulate, managing and executing budgets and analyzing complex issues for management in a fast paced, high stress environment.  Also, have extensive knowledge, training and practical application serving as a certified Level II Contracting Officer Representative (COR).

Skills
  • Self-motivated
  • Imitative
  • Organized
  • Time Management
  • Decision Making
  • Communication
  • Teamwork
  • Adaptability
  • Ability to work under pressure
Experience
Management and Program Analyst Jan 2014Current Federal Bureau of Investigation - Remote Operations Unit Quantico, VA
  • Monitor and analyze complex issues related to management and administrative programs and provide guidance and recommendations to managers that impact operations.
  • Contract Management with extensive knowledge, training and practical application serving as a certified Level II Contracting Officer Representative.
  • Analyze all incoming data requests, track and provide responses to management.
  • Budget formulation, management and execution of resources to carry out the unit mission.
  • Monitor vacancy announcements, arrange career boards and serve as a voting member of interview panel.
  • Supervise contractor employees.
  • Established an Administrative Standard Operating Procedures for the Unit..
  • Receive and resolve a variety of complex employee matters and or complaints.
  • Plan and prepare all Unit requisitions for future procurements.
  • Prepare multiple reports and electronic communications for distribution.
  • Responsible for ensuring and coordinating all unit training requirements are met.
  • Prepare and reconcile multiple invoices for payments.
  • Provide guidance and assistance to agents and support staff on Time/Attendance.
  • Maintain effective contacts and working relationships with personnel of all levels within and outside the FBI.
Management and Program Analyst Jan 2008Jan 2014 Federal Bureau of Investigation - Data Intercept Technology Unit Quantico, VA
  • Plan, coordinate and organize projects using cooperative efforts, teamwork and problem solving.
  • Supervise the Orders Management group.
  • Experience working with multiple projects concurrently within deadlines while ensuring that complex information is conveyed in a clear, accurate and concise manner under normal and in crisis situations.
  • Process data entry for Foreign Intelligence Surveillance Act (FISA) orders, to include, Criminal orders and National Security Letters.
  • Created Standard Operations Procedures for the section.
  • Created Reports that are were used on a daily basic within our unit by management to track data flow of all orders received from the courts.
  • Train new employees on regulations and procedures.
Consultant - Contractor with Data Intercept Technology Unit Jan 2003Jan 2008 Booz Allen & Hamilton Quantico, VA
  • Plan, coordinate and organize projects using cooperative efforts, teamwork and problem solving.
  • Experienced working multiple projects concurrently within deadlines while ensuring that complex information is conveyed in a clear, accurate, and concise manner under normal and in crisis situations.
  • Processed data entry for an FBI project that was associated with the Data Intercept Technology Unit.
Executive Assistant Jan 2002Jan 2003 Booz Allen Hamilton Stafford, VA
  • Provide administrative support to an attorney on an FBI project.
  • Type electronic correspondence.
  • Review all incoming documents for signature.
  • Review all data calls coming into the office for approval.
  • Schedule travel. 
  • Create expense reports
  • Receive incoming and place outgoing calls.
  • Maintain all files and directives.
Operational Analyst Jan 2002Dec 2002 InfoStrat (Information Strategies Inc) Washington, DC
  • Support users as an operational analyst.
  • Receive analyze and direct personnel on how issues are to be resolved.
  • Provide support to the operations sections of the Marine Corps Recruiting Command.
  • Test and verify data information for future application to be used.
  • Continuous support of 380 user accounts through a trouble ticket database and via phone conversation where as we monitor, review, research, resolve and notify user of trouble ticket issues/completions on a daily basis via the internet.
Operational Analyst Jan 2001Jan 2002 Booz Allen & Hamilton Stafford, VA
  • Support users as an operational analyst.
  • Receive analyze and direct personnel on how issues are to be resolved.
  • Provide support to the operations sections of the Marine Corps Recruiting Command.
  • Test and verify data information for future application to be used.
  • Continuous support of 380 user accounts through a trouble ticket database and via phone conversation where as we monitor, review, research, resolve and notify user of trouble ticket issues/completions on a daily basis.
Executive Assistant Jan 2000Jan 2001 Booz Allen & Hamilton McLean, VA
  • Provide administrative support to Vice President. 
  • Prepare all proposals, and documents for Vice President. 
  • Made all travel arrangements,
  • Created expense reports.
  • Submitted Company invoices for payment.
  • Scheduled all appointments in Outlook.
  • Review all documents for signature,
  • Received incoming and place outgoing calls.
  • maintained all files.
Legal Assistant Jan 1999Jan 2000 Booz Allen & Hamilton McLean, VA
  • Provide administrative support to four corporate lawyers, type correspondence, responsible for time sheets and expense reports, scheduler, review all incoming documents for signature, schedule all training requirements for department, distributes incoming and outgoing mail, receives all incoming calls for lawyers, maintains files and files outline.
  • Department of the Navy.
Management Assistant Jan 1998Jan 1999 Naval Sea Systems Command Alexandria, VA
  • Provide administrative support to Senior Executives and Naval Officers.
  • Maintain Table of Organization.
  • Manage and maintain executives schedules.
  • Prepare invoice, reports, memos, letters, financial statements and other documents, using Microsoft word, spreadsheets, and presentation software.  
  • Process payroll information.
  • Attend meetings and record minutes.
  • Answer phone calls and direct calls to appropriate parties or take messages. 
Administrative Assistant/Legal Clerk Jan 1996Jan 1998 United States Marine CorpsGeneral Counsel of the Navy Arlington, VA
  • Provided administrative support to executive and staff.
  • Typed a wide variety of complicated material into final form, reviewed correspondence, scheduled meetings and daily events.
  • Received incoming telephone calls and placed outgoing calls.
  • Reviewed incoming mail.
  • Greeted and escorted official visitors,
  • Established and maintained principal' s files.
  • Arranged travel, visits and transportation.
  • Worked with a wide range of high-level military, civilian and non-government employees.
Administrative Chief Jan 1994Jan 1996 United States Marine Corps Quantico, VA
  • Supervised five Marines,
  • Performed supervisory responsibilities to support the Commanding Officer of Headquarter and Service Battalion.
  • Performed a wide range of duties to include typing Navy correspondence, reviewed correspondence, scheduling, and travel arrangements.
  • Files and directives clerk. for Marine Corps orders.
  • Created power point presentations for officers to view with detailed reports.
  • Reviewed all awards submitted for Commanding Officer signature,
  • Viewed all directed message traffic.
Education
Bachelor of Business Administration June 2008 Strayer University Graduated with Honors, GPA: 3.5
Associate Degree : Business Administration June 2004 Strayer University

 Business Administration

Sep 1983 Bryant & Stratton Business School Buffalo, New York
Certifications

COR Level II

COR Level I

Certificate Program Management and Program Analysis Level I

Combine Federal Campaign Key Volunteer

Leading Projects Course

Business Writing and E-mail Etiquette

Writing Skills Refresher Course

Booz Allen Hamilton Presentation Skills class

Non-Commissioned Officer Career Nonresident Program

Terrorism for Marines

Fundamentals of Finance

Fundamentals of Marine Corps Leadership

Additional Information
  • United States Marine Corps - October 1993 to December 1998
  • Awards:  Received numerous time-off Awards - for commitment to the mission success and consistently going above and beyond.
  • Operational Technology Division - GOLD Star Award
  • Clearances:
    Top Secret/SCI
    and Q clearance
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Resume Details

This is a real resume for a Executive Assistant in Stafford, VIRGINIA with experience working for such companies as Federal Bureau Of Investigation Remote Operations Unit, Federal Bureau Of Investigation Data Intercept Technology Unit, Booz Allen Hamilton. This is one of the hundreds of Executive Assistant resumes available on our site for free. Use these resumes as templates to get help creating the best Executive Assistant resume.

Previous Companies:

  • Federal Bureau of Investigation Remote Operations Unit
  • Federal Bureau of Investigation Data Intercept Technology Unit
  • Booz Allen Hamilton

Previous Job Positions:

  • Executive Assistant
  • Legal Assistant
  • Management assistant
  • Administrative Assistant
  • Legal Clerk

Schools:

  • Strayer University
  • Bryant & Stratton Business School

Level of Education:

  • Bachelor of Business Administration
  • Associate Degree

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