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Stanford Football - Administrative Associate Resume Example

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Aria Barnes
XXXX XXXXXXX XXXXX XX, Sunnyvale, CA 94087
Professional Summary

Efficient Administrative Assistant with experience managing a high-volume, high-energy office environment. Provided support for a team of 25 employees. Proficient in using Oracle Financial Systems, Excel, Word, FileMaker Pro, PowerPoint and Outlook Calendar

  • Exceptional Organization and Customer Service Skills
  • Attention to Detail
  • Proficient in Oracle Financial Systems, Microsoft Word &   Excel, PowerPoint, FileMaker Pro, Adobe In-Design, PhotoShop
  • Detail Oriented, Accurate, Flexible, Reliable, Quick Learner
  • Team Player with the Ability to Work Effectively in any Environment
  • Ability to Develop, Execute, Integrate, and Track Creative Working Materials Strong Verbal and Written Communication Skills
Stanford Football Stanford, CA Administrative Associate Aug 2000Present
  • Provide overall administrative support to 10 Coaches and 15 staff members in the football office.
  • Support the Department by answering front office phones and speaking with a range of personalities from Fans and potential Recruits to NFL Coaches, College Football Coaches & Broadcast Media personnel.
  • Manage voice mail, e-mail and relay messages promptly to entire staff. Manage all business machines and prepare and send faxes and scanned documents when requested. Handle the shipping and receiving of packages coming in and out of the department through FedEx, Inter-Department mail, US Mail and UPS.
  • Perform written and oral correspondence effectively and with attention to detail. Written correspondence included resignation and recommendation letters, letters of congratulations and reprimand, personal notes.
  • Coordinated meetings between Head Coach and other staff members and with Senior Staff using Outlook Calendar. Arrange travel arrangements for coaches and staff using dedicated Travel Agency partner.
  • Use Oracle Financial Business System(iExpense) to organize, prepare and input invoices, expense reports and purchasing card transactions according to University accounting standards while meeting required deadlines. Track and manage department budget using Oracle Reportmart.
  • Implemented process improvements and identified ways to reduce operational expenses
  • Created and maintain databases containing staff contact information, event RSVP's, and summer camp attendees, among others
  • Coordinate and staff football office related events such as Alumni Reunion, Awards Banquet, Summer Camp registration, Player Parent Tailgates
  • Player Parent & Coaches/Staff Wives Liaison
Stanford University Athletic Department Stanford, CA Accounting Associate May 1992Jul 2000
  • Prepare and audit expense reports, petty cash forms, advances, purchase orders for several sports within the Athletic Department.
  • Prepare bank deposits for entire Athletic Department and balance revenue income with University Cash Management.
  •  Type and post DAPER checks to pay smaller department expenses.
  • Maintain and balance petty cash.
  • Review monthly department operating statements to check for errors.
Stanford University Hospital - Dept. of Nutrition & Food Services Stanford, CA Adminisrative Assistant Oct 1989Apr 1992
  • Provided overall Administrative Support to Director, Dieticians, and Kitchen staff members
  • Input food inventory into inventory management system
  • Prepared and organized hospital catering orders provided to all hospital departments for meetings, events, etc.
  • Answered main office phone and relayed messages accurately on a timely basis.
Oshman Sporting Goods Millbrae, CA District Office Manager Jul 1986Sep 1989
  • Processed District Office store expenses, deposits
  • Coordinated meetings between District Manager and Store Managers via phone calls
  • Prepared written correspondence for District Manager
  • Supervised annual inventory for District Stores
  • Organized on hand counts for District Manager when requested
  • Delivered goods, paychecks, etc. when requested to stores within the district
  • Other duties as assigned
College of Marin Kentfield, CA High School Diploma Completed coursework towards High School Diploma
Carlmont High School Belmont, CA High School Diploma
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Resume Details

This is a real resume for a Administrative Associate in Sunnyvale, California with experience working for such companies as Stanford Football, Stanford University Athletic Department, Stanford University Hospital Dept Of Nutrition & Food Services. This is one of the hundreds of Administrative Associate resumes available on our site for free. Use these resumes as templates to get help creating the best Administrative Associate resume.

Previous Companies:

  • Stanford Football
  • Stanford University Athletic Department
  • Stanford University Hospital Dept of Nutrition & Food Services

Previous Job Positions:

  • Administrative Associate
  • Accounting Associate
  • Adminisrative Assistant
  • District Office Manager


  • College of Marin
  • Carlmont High School

Level of Education:

  • High School Diploma

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