Oklahoma Department of Transportation - Administrative Assistant 1 Resume Example

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Christopher Lopez
XXXX XX XXXX XXXXXXX , Bethany , OK 73008
H: XXXXX XXXXXXXX
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Professional Summary

Seasoned Administrative Assistant/Bookkeeper with more than 20 years of experience in Bookkeeping. Excellent listening and computer skills. Ready to work hard for you and your company.

Skills
  • Active Listening
  • Personnel and Human Resources
  • Reading Comprehension
  • Clerical
  • Management of Material Resources
  • Typing
  • Microsoft Office Programs
Experience
Administrative Assistant 1 05/2012 - Present
Oklahoma Department of Transportation - Sayre, OK
  • Track costs of employee's time, equipment usage and repair, fuel and material used for jobs on a daily and weekly basis through Agile Assets Management System. 
  • Manage all warehouse inventory transactions and balance warehouse inventory.    
  • Requisition items such as sand, salt and rock as well as utilities.    
  • Requisition, track and submit claim for asphalt for Div. 5 Yards.     
  • Prepare and submit claims for material, utilities, fuel etc.
  • Maintain leave record for each employee, verify time status report on employee's leave and follow up on any discrepancies.   
  • Maintain an inventory of depreciable and non-depreciable equipment.   
  • Prepare and maintain documentation on inventory and equipment for audit.    
  • Prepare and submit reports to appropriate person(s) at Div. HQ.    
  • Report conditions during snow and ice storms.  
  • Prepare safety meeting reports.  
  • Ensure CEU and OJT is complete and documented for TEOs.  
  • Prepare training material on USTs (underground storage tanks).  
  • Maintain supervisor's calendar and advising of commitments.  
  • Responsible for monitoring radio and answering the phone.   
  • Relay pertinent messages to appropriate party. 
  • Clean office, break room and restroom. 
Manager 11/2011 - 12/2013
Market Square - Cheyenne, OK
  • Order food and supplies for store use. 
  • Manage and/or Supervise a team of up to six employees.
  • Track and help with scheduling employee time on the computer. 
  • Conflict resolution. 
  • Accounts payable and receivable. 
  • Clean store and parking lots. 
  • Maintain inventory on the store floor by pulling from back coolers. 
  • Help in the hire/fire process. 
  • Answer phone calls. 
  • Deal with authorized vendors. 
  • Train new employees. 
  • Daily banking paperwork. 
  • Track loss of product on excel and report to main offices when needed. 
  • Create special orders for customers. 
  • Do special reports each night for the main office and send in to report store sales for the day in each department. 
Tax Preparer 01/2009 - 05/2009
H & R Block - Willcox, AZ
  • Prepare tax returns for customers using special computer software
  • Check tax returns done by customers at home 
  • Handle and fill out many forms for government 
  • Clean office 
  • Answer phones 
  • Schedule appointments 
  • Fax, email and mail different forms to clients or the government. 
  • Compute taxes owed or overpaid, using adding machines or personal computers, and complete entries on forms, following tax form instructions and tax tables.
  • Prepare or assist in preparing simple to complex tax returns for individuals or small businesses.
  • Use all appropriate adjustments, deductions, and credits to keep clients' taxes to a minimum.
  • Interview clients to obtain additional information on taxable income and deductible expenses and allowances.
Social Service Director 08/2002 - 11/2004
Oregon Care Center - Oregon , MO
  • Manage the social needs of 100+ residents. 
  • Supervise 3 employees during events. 
  • Weekly meetings with rest of the care staff regarding all residents. 
  • Daily meetings regarding crisis residents. 
  • Visit with residents each day and provide anything to benefit their social needs. 
  • Plan a monthly special gathering of residents. 
  • Plan for family visits. 
  • Meet with new residents and their families to help them through the process. 
  • Be with any resident as they pass away to comfort them or their family and provide whatever comfort I can. 
  • Attend any and all funerals to say good bye from our family to theirs. 
  • Help family clean and pack up resident's belongings and find good homes for things no longer wanted or needed. 
  • Coordinate communication between patients, family members, medical staff, administrative staff, or regulatory agencies.
  • Maintain knowledge of community services and resources available to patients.
  • Investigate and direct patient inquiries or complaints to appropriate medical staff members and follow up to ensure satisfactory resolution.
  • Explain policies, procedures, or services to patients using medical or administrative knowledge.
Secretary 11/2001 - 06/2002
Buckles Car Repair - Mound City, MO
  • Answer phones
  • Manage inventory of all parts needed in the repair side of the business. 
  • Track hours and mileage on all tow trucks. 
  • Create all billing on the computer using Quickbooks for each wrecker call and then follow up. 
  • Accounts payable and receivable. 
  • Cleaning office and shop areas. 
  • Oil changes on small cars. 
  • Order parts for repairs or for warehouse restocking. 
  • Make photocopies of correspondence, documents, and other printed matter.
  • Schedule and make appointments.
City Clerk 01/2000 - 07/2001
City of Skidmore, Missouri - Skidmore , MO
  • Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
  • Issue public notification of all official activities or meetings.
  • Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
  • Maintain and update documents, such as municipal codes or city charters.
  • Issue various permits and licenses, such as dog licenses, and collect appropriate fees.
  • Prepare meeting agendas or packets of related information.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
  • Maintain fiscal records and accounts.
  • Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
  • Create and mail billing for water, sewer and trash for a small town of 200+. 
  • Create a less costly way to do the billing. 
  • Transfer all records from paper ledgers to computer ledger programs.
Education
Business/Accounting May 1999 Northwest Technical School - Maryville, MO
Math Cochise College - Willcox, AZ
Accounting Northwest Missouri State University - Maryville, MO

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About this resume

Administrative Assistant 1 FROM Bethany , Oklahoma RESUME

This is a resume for a Administrative Assistant 1 in Bethany, Oklahoma with experience working for such companies as Oklahoma Department of Transportation and Market Square. The grade for this resume is 0 and is one of hundreds of Administrative Assistant 1 resumes available on our site for free. Use these resumes as templates to get help creating the best Administrative Assistant 1 resume.

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School Attended
Northwest Technical School