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Texas State Technical College - Administrative Assistant Resume Example

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Skylar Simmons
XX XXXXXX XXXXX XXXXX XXXXX
Indian Lake, TX 78566
Ph: XXXXXXXXXXXXX
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Professional Summary

Highly trained Administrative Assistant with strong clerical and supervisory abilities and a successful career in a higher education facility. Proactive and organized with passionate commitment to first-rate customer service.

Skills
  • Knowledgeable in TSTC's procedures and operation
  • Service Orientation
  • Customer and Personal Service
  • Social Perceptiveness
  • Clerical
  • Coordination
  • Reading Comprehension
  • Time Management
  • Persuasion
  • Education and Training
  • Quality Control Analysis
  • Management of Material Resources
  • Management of Financial Resources
  • Sales and Marketing
  • TSTC's Advisement and registration procedures in Academic Core and the Education & Training Program
Experience
Administrative Assistant Jan 2009Present Texas State Technical College Harlingen, TX
  • Advised and registered students into the Education & Training Program and Core Academics courses.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Learn to operate new office technologies as they are developed and implemented.
  • Attend meetings to record minutes, compile, transcribe, and distribute minutes.
  • Conduct research, compile data, and prepare papers for program chair.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Set up and oversee administrative policies and procedures for offices or organizations.
  • Make travel arrangements for faculty and staff.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid faculty and staff.
  • Provide clerical support to other departments.
  • Supervise and train student workers and arrange for employee training by scheduling training or organizing training material.
  • Interpret administrative and operating policies and procedures for employees.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Use computers for various applications, such as database management or word processing.
  • Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
  • Create, maintain, and enter information into databases.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Complete forms in accordance with TSTC's procedures.
  • Coordinate conferences, meetings, or special events, such as luncheons .
  • Conduct searches to find needed information, using such sources as the Internet.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Manage projects or contribute to committee or teamwork.
  • Mail newsletters, promotional material, or other information.
Departmental Secretary Mar 2007Aug 2009 Texas State Technical College Harlingen, TX
  • Use computers for various applications, such as database management or word processing.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Complete forms in accordance with company procedures.
  • Make copies of correspondence or other printed material.
  • Knowledgeable in TSTC's operational procedures.
  • Provide clerical support to both the Education & Training Program and Developmental English Department.
Student Worker - Behavioral/Social Science lab assistant Jan 2005Mar 2007 Texas State Technical College Harlingen, TX
  • Greet and sign in students to computer lab.
  • Maintain housekeeping of lab.
  • Campus deliveries
  • Assist students with online assignments
  • Monitor lab.
  • Assist faculty and staff with assignments.
  • Operating office machines.
  • Answering calls and directing to proper faculty and staff.
Education
Associate of Science: Biology Dec 2015 Texas State Technical College Harlingen, TX Expected to graduate December 2015.
High School Diploma: General Education Jun 1989 Waiakea High School Hilo, HI
Affiliations
  • Member, American Society of Professional Administrative Professionals, 2011-present.
Awards
  • 2015 10yr Recognition Award
  • 2010 Staff Excellence Award
  • 2010 5yr Recognition Award
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Resume Details

This is a real resume for a Administrative Assistant in Indian Lake, Texas with experience working for such companies as Texas State Technical College. This is one of the hundreds of Administrative Assistant resumes available on our site for free. Use these resumes as templates to get help creating the best Administrative Assistant resume.

Previous Companies:

  • Texas State Technical College

Previous Job Positions:

  • Administrative Assistant
  • Departmental Secretary
  • Student Worker Behavioral
  • Social Science lab assistant

Schools:

  • Texas State Technical College
  • Waiakea High School

Level of Education:

  • Associate of Science
  • High School Diploma

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