Rabalais I&E Constructors - Administrative Assistant Resume Example

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Logan White

XXXXX XXXXXX XXXXX , Corpus Christi , TX 78410 | (H) XXXXX XXXXXXXX | XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

Professional Summary

Hard working with a strive for excellence, and exceptionally qualified in administrative responsiblities while simultaneously managing the competition of critical projects.

Skills

Management and Leadership
Strong Work Ethic

Critical Thinking
Ability to Multi-Task

Planning and Organizing
Public Relations

Experience

Administrative Assistant 05/2014 to Present
Rabalais I&E Constructors – Corpus Christi, TX

Provide administrative and secretarial support for the president, two vice presidents, and several project managers; including quote letters, bid packages, rate sheets, requesting bid bonds, and submitting subcontracts.
Lead and direct others, delegate effectively, make and implement decisions.
Make travel arrangements for executives and management.
Answers non-routine correspondence and assemble highly confidential and sensitive information.
Review and maintain contract files, update insurance requests by contractors, and manage insurance compliance by subcontractors.
Manage IT inventory, supplies, software.
Plan and coordinate company events, meetings, and community involvement.
Work with other departments, as needed, for special requests and help with deadlines.
Run errands as needed; bank deposits, check mail, miscellaneous requests.

Accounts Receivable Clerk 02/2012 to 05/2014
Rabalais I&E Constructors – Corpus Christi, TX

Update Aging Spreadsheet, analayze reports, issue credits and discounts, adjust bad debts, invoicing.
Enter deposits/payments received in Timberline.
Update customer information and complete vendor forms.
Mail statements and make copies of invoices.
Work with customers to get approvals/purchase orders.
Call and email customers to resolve disputes and collect past due balances.
Gather required paperwork to close-out projects.
Research invoices audited by customers.
Assist project managers with running reports, researching and analyzing project.
Assist controller with miscellaneous requests.

Assistant Manager 09/2010 to 11/2010
Valleyboo Ltd. – Corpus Christi, TX

Assistant Manager 09/2009 to 11/2009
Valleyboo Ltd – Corpus Christi, TX

Assistant Manager 09/2006 to 11/2006
Valleyboo Ltd – Corpus Christi, TX

Assist in managing daily operations of a retail store.
Plan and prepare work schedules and assign employees to specific duties.
Prepare merchandise displays.
Perform sales work, customer service, take inventory, record keeping, reconcile cash with sales receipts.
Supervise subordinate staff.
Act as manager in manager's absence.
Ensure compliance of employees with established security, sales, and record keeping procedures and practices.

Consultant 03/2006 to 08/2006
Self Employed – Corpus Christi, TX

Consulting for Kiewit Offshore Services.
Reconcile permanent materials with structures and ship dates as needed by U.S. Customs.
Create spreadsheets to locate plate, beam, pipe, and other materials bought under Temporary Importation Bonds (TIB).
Submitted proof of export of materials to U.S. Customs to close TIB's.

Purchasing Agent 03/2002 to 12/2005
Kiewit Offshore Services – Ingleside, TX

Purchase materials as needed for project and office.
Obtain quotes and contracts from vendors.
Analyze cost quotes for materials, obtain quotes for bids as needed by estimating department.
Reconcile invoice discrepancies.
Assist warehouse with receiving and data entry in warehouse/purchasing system.
Run material reports for project meetings.

Accounts Receivable Clerk 03/2000 to 03/2002
Rabalais I&E Constructors – Corpus Christi, TX

Responsible for all billing.
Maintain invoice files.
Update customer information and complete vendor forms.
Mail statements and make copies of invoices.
Work with customers to get approvals/purchase orders.
Call and email customers to resolve disputes and collect past due balances.
Gather required paperwork to close-out projects.Research invoices audited by customers.
Assist project managers with running reports, researching and analyzing project.

Education