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Mckinley County Assessors Office - Administrative Assistant Resume Example

Claire Diaz
XXX XX XXXXXXXXX XXXX, Gallup, NM 87301
Ph: XXXXXXXXXXXX
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Summary:
To obtain a diverse and challenging position that utilizes my multi-tasking and valuable office management, human services skills to further benefit your program and its mission.
Skills:
  • Public speaking abilities.  Fluent in the Navajo Language.
  • Customer and Personal Service.
  • Coordination of schedules and meetings.
  • Judgment and Decision Making skills.
  • Computers and Electronics knowledge.
  • Clerical skills; typing, faxing, telephone etiquette, filing. 
  • Communicate well when speaking and writing; able to act as liaison between different departments/entities; effective communication with both superiors and staff.
  • Leadership, able to motivate myself and to take the lead with special projects.
  • Responsibility, accustomed to being in positions of responsibility; self-motivated and willing to set goals and work to achieve them.
  • Organization use time and resources effectively; consider efficiency, planning, and accountability very important. 
Experience:
Administrative Assistant Apr 2015Present McKinley County Assessor's Office Gallup , NM
  • Prepare and process legal documents and papers, such as deeds, and affadavits.
  • Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
  • Receive and place telephone calls.
  • Organize and maintain personal property tax information for businesses.
  • Make photocopies of correspondence, documents, and other printed matter.
  • Draft and type office memos.
Executive Secretaries and Executive Administrative Assistants Jan 2011Sep 2013 Office of Navajo Nation Vice President Window Rock, AZ.
  • Managed and maintained the vice president's daily schedule.
  • Answered phone calls and direct calls to appropriate parties or take messages.
  • Read and analyzed incoming memos, submissions, and reports to determine their significance and plan their distribution. Opened, sorted, and distributed incoming correspondence, including faxes and email.
  • Drafted and typed office memos for vice president's approval and signature. 
  • Made travel arrangements for the vice president; locally, statewide, nationally and foreign.
  • Prepared agendas and make arrangements, such as coordinating meetings with the vice president with other dignitaries, committees or special interest groups. 
  • Met with individuals, special interest groups and others on behalf of the vice president.  Reported outcome, status or progress back to the vice president. 
  • Attended meetings to record minutes.
  • Greeted visitors and determine whether they should be given access to the vice president or specific division or individuals.
  • Traveled with the vice president locally, statewide and nationally to provide technical assistance and to familiarize myself with all projects assigned to me. 
  • Reconciled vice president's monthly expenses in a timely manner to our purchase card department. 
Administrative Assistant Jan 2008Jan 2011 Navajo Nation Division of Social Services Window Rock, AZ
  • Received and placed telephone calls on behalf of the division director and or the director's executive administration. 
  • Organized and maintained files, documents, internal mail for the division director.
  • Made photocopies of correspondence, documents, and other printed matter.
  • Drafted and typed office memos for director's approval and signature. 
  • Managed and maintained director's daily schedule.
  • Opened, sorted, and distributed incoming correspondence, including faxes and email for the director or the office.
  • Prepared responses to correspondence containing routine inquiries.
  • Prepared agendas and make arrangements, such as coordinating catering for luncheon meetings with committees, and or oversight. 
  • Provided clerical support to director and her key administrative staff. 
  • Reconciled director's monthly expenses online and to our purchasing department. 
Family Service Worker Nov 2007Jan 2008 Gallup Headstart Gallup, New Mexico
  • Serve as liaisons between students, homes, school, family services,  and other contacts.  Made referrals to community resources. 
  • Maintain case history records and prepare reports.
Project Coordinator Sep 2006Dec 2006 Dine Southwest Inc. Winslow, AZ
  • Organized and introduced  FINPACK financial program to interested farmers.  Provided technical assistance and training on the software to farmers.  
Eligibility Technician Jul 2006Sep 2006 Navajo Nation Division Health/Behavioral Health Dilcon, Arizona
  • Managed individual case files for persons seeking services through BHS.
  • Utilizing accepted case management protocols, collected data and information to screen and complete assessments for determining eligibility for services.
  • Maintained individual case files for determining eligibility and availability of benefits.
Home/School Coordinator Oct 2003Oct 2005 Leupp Public School - Flagstaff Unified Schools
  • Provided services and guidance to parents/families and the school through use of individually developed plans.
  • Served as Liaison between homes and school, targeting specific populations, such as at-risk students.
  • Identified resources for general information purposes to families.
  • Upon collecting relevant information, assessed family/home needs and made most appropriate resources or referrals.
Office Assistant/Delegated Program Director Mar 1999Oct 2003 Leupp Youth Home/Division of Social Services Leupp, Arizona
  • Monitored supply (medical, food, office, maintenance) inventory and prepared purchase order requisitions to maintain adequate on-hand inventory for client's weekly usage.
  • Maintained personnel annual evaluations, timesheets, leave requests, and payroll sheets.
  • Interacted daily with personnel to ensure program is in compliance with tribal, state, and federal employment code of ethics.
  • Experience in Administrative duties and analyzing/complying with tribal, state, and federal codes to ensure program is in compliance with annual Navajo Nation Quality Assurance audits in the area of Administrative functions.
  • Prepare reports, correspondence, personnel documents, and other written materials for accuracy of contents, spelling and grammatical errors to ensure correctness of information is distributed in an organized manner.
  • Prepare weekly staff schedules, prepare mileage and monthly reports.
  • Maintain grocery purchase order; calculating balance and requesting for new P.O. in a timely manner based on balance.
Education:
Certificate : Bank Teller Training Aug 1988 American Teller Schools Phoenix, Arizona
High School Diploma Jun 1988 Coconino High School Flagstaff, Arizona
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Resume Details

This is a real resume for a Administrative Assistant in Gallup, New Mexico with experience working for such companies as Mckinley County Assessors Office, Office Of Navajo Nation Vice President, Navajo Nation Division Of Social Services. This is one of the hundreds of Administrative Assistant resumes available on our site for free. Use these resumes as templates to get help creating the best Administrative Assistant resume.

Previous Companies:

  • McKinley County Assessors Office
  • Office of Navajo Nation Vice President
  • Navajo Nation Division of Social Services

Previous Job Positions:

  • Administrative Assistant
  • Executive Secretaries and Executive Administrative Assistants
  • Family Service Worker
  • Project Coordinator
  • Eligibility Technician

Schools:

  • American Teller Schools
  • Coconino High School

Level of Education:

  • Certificate
  • High School Diploma

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