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Maine Mathematics & Science Alliance - Administrative Assistant Resume Example

Mason Williams
XX XXXXXX XXXXXX, Augusta, ME 04330
Professional Summary
Administrative Assistant 11/2002 to Present Maine Mathematics & Science Alliance Augusta, ME
    • Use computers for various applications for pre[arationrepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database. 
    • Answer phone calls and direct calls to appropriate parties or take messages.
    • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
    • Open, sort, and distribute incoming correspondence, including faxes and email.
    • Provide clerical support to Regional Reps.
    • Supervise and train other clerical staff with AdvantageME Contracts, RQS', PO's and Amendments.
    • Collect and deposit money into accounts, prepare invoices, keep records of collections and disbursements, and ensure accounts are balanced.
    • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
    • Coordinate conferences, meetings, or special events upon request. Make photocopies of correspondence, documents, and other printed matter and prepare packets for workshops.
Secretary to Principal & Athletic Director 06/2009 City of Augusta School Department Augusta, ME
  • Prepared news items for Principal.
  • Sent out daily announcements to staff.
  • Maintained student lockers.  Changed codes for incoming freshmen and upper classmen.
  • Answered incoming calls and took messages or transferred to appropriate line when available.
  • Maintained copiers in teacher's rooms and main office as necessary. 
  • Ordered supplies yearly for teachers.
  • Processed lists of all Athletic Teams - prepared certificates for awards for Fall, Winter and Spring sports seasons to be handed out at Award Assemblies and Sports night. 
  • Reported eligibility results to Maine Principal's Association when ranks came out.
  • Prepared Programs for Sports Teams Home Season Games.

Employment Interviewer I 06/1962 to 11/1977 State of Maine Human Services & Department of Labor Augusta, ME

1961 - 1965 approximately:  Human Services position was in typing pool - preparing ADC and AFDC cases typed from dict-a-belts - reports of activities performed by Field Investigators.  Responsible for completion of 8 dict-a-belts per 8 hr. day.  No computers at that time - all work performed on electric typewriters.  Accuracy and speed were the requirements necessary to keep the job.

Approximately 1965-1977 Maine Department of Labor:

Began as receptionist, bookkeeper and was promoted to Employment Interviewer I, interviewing clients for jobs provided by the Maine Job Bank.

Planned consults with employers to list jobs for Maine Veterans and other clients visiting the main office meeting qualifications necessary to apply for job openings in the area. Veterans were given preference over other clients.  Organized my time to see as many clients as possible, completing a job application to assist with an interview meeting their ability and experience.  I received excellent reviews from observations and matching clients with appropriate openings offered by employers in the area.

High School Diploma: Business Courses 06/1961 Cony High School Augusta, ME
Community Service
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Resume Details

This is a real resume for a Administrative Assistant in Augusta, Maine with experience working for such companies as Maine Mathematics & Science Alliance, City Of Augusta School Department, State Of Maine Human Services & Department Of Labor. This is one of the hundreds of Administrative Assistant resumes available on our site for free. Use these resumes as templates to get help creating the best Administrative Assistant resume.

Previous Companies:

  • Maine Mathematics & Science Alliance
  • City of Augusta School Department
  • State of Maine Human Services & Department of Labor

Previous Job Positions:

  • Administrative Assistant
  • Secretary to Principal & Athletic Director
  • Employment Interviewer I


  • Cony High School

Level of Education:

  • High School Diploma

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