Administrative Assistant
Apr 2013－Present
Gila River Indian Community Bapchule －
Bapchule,
AZ
>Supervise clerical staff, intake staff and accounting personnel. >Assist intake staff with assistance applications. >Set up procedure for front office staff. >Administer disciplinary actions as needed. >Update and maintain employee personnel information. >Request purchase order through the Munis system. >Close purchase order after material is received. >Follow through with vendors on missing or back order items. >Balance general ledger. >Assist the account staff with processing monthly bills, leases/loan payments, discrepancies on vouchers, and purchases along with taking the necessary action to resolving issues. >Facilitate supervise and follow through maintenance request for office machines and building repairs.>Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.>Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.>Mail newsletters, promotional material, or other information.>Order and dispense supplies.>Learn to operate new office technologies as they are developed and implemented.>Supervise other clerical staff and provide training and orientation to new staff.>Train and assist staff/community members with computer usage.
Accounts Manager
Jun 2010－Apr 2013
Gila River Indian Community －
Santan,
AZ
>Maintain vendor listing.>Responsible for preparing daily log for vouchers and purchase orders. >Responsible for process of monthly bills, leases/loan payments and other appropriate records. >Maintains liaison with vendors, Tribal Departments and general public to assure effective working arrangements. >Responsible for safeguarding District Four Community Development Project records during the course of the project. >Take necessary action to resolve discrepancies on vouchers to assure payments to individuals and vendors will be made on a timely manner.>Develop, implement, modify, and document recordkeeping and accounting systems, making use of current computer technology.
Data Entry Clerk
Feb 2008－Jun 2010
Gila River Indian Community －
Sacaton,
AZ
>Entry of data into accounting cuffs.>Request purchase order through ProcureIT system.>Maintain and update filling system. >Compile and record cost to provide accurate financial records
Accounts Payable
Feb 2007－Feb 2008
Desert Trailer Systems －
Phoenix,
AZ
>Operate computers programmed with accounting software to record, store, and analyze information.>Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.>Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.>Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.>Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.>Calculate and prepare checks for utilities, taxes, and other payments.
Accounts Receivable
Mar 2006－Feb 2007
Pete King Construction －
Phoenix,
AZ
>Maintained current outstanding invoices payable to company for residential accounts. >Maintained current outstanding invoices payable to company for commercial accounts. >Prepared financial deposits for settled invoice. >Researched and collected overdue invoices.
Accounts Payable & Payroll
Sep 2004－Mar 2006
Hatfield Reynolds Electric Company －
Phoenix,
AZ
>Operate computers programmed with accounting software to record, store, and analyze information.>Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.>Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.>Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.>Receive, record, and bank cash, checks, and vouchers.>Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.>Calculate and prepare checks for utilities, taxes, and other payments.>Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.>Compute wages and deductions, and enter data into computers.>Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.>Process and issue employee paychecks and statements of earnings and deductions.>Process garnishments, child support orders, 401k, medical deductions, and D/D deposits.
Office Manager
May 1996－Aug 2004
Concrete Products of Southern California －
Corona,
Ca
>Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.>Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.>Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.>Learn to operate new office technologies as they are developed and implemented.>Order and dispense supplies.>Supervise other clerical staff and provide training and orientation to new staff.
