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Douglass Elliman - Administrative Assistant Resume Example

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Joshua Hill
  • XXXXX XXXXXXXX XXXXXX , Long Island City, NY 11101
  • H: XXX XXX XXXX
  • XXXXXXXXXXXXXXXXXXXX
Professional Summary
Graduate of Fordham University with internship and administrative experience in real estate law, management, and development. 
Experience
Administrative Assistant , 07/2014 to Present
Douglass Elliman New York, NY
  • Interacted directly with clients to schedule apartment showings and lease signings. 
  • Maintained and updated databases containing client information using Lease Sequent.
  • Performed general clerical tasks such as faxing, photocopying, and scanning documents.
  • Efficiently fielded phone calls on a multi-line system.
  • Created and dispersed professional email correspondence to clients detailing company news and highlights.
  • Performed inventory control in selecting cost-effective vendors and ordering supplies.
  • Maintained accurate updated available listings on several marketing websites
  • Updated organizational charts and executive calendars.
  • Led planning for marketing events.
Administrative Assitant , 05/2014 to 07/2014
Maddd Equities, LLC. Floral Park , NY
Legal Assistant , 06/2013 to 08/2013
Goldberg Weprin Finkel Goldstein LLP New York, NY
  • Assisted attorneys in residential and commercial closings.
  • Performed various document organization and preparation which included: correspondence between attorneys and clients, residential and commercial leases
  • Supported attorneys in the maintenance and organization of files and drafting documents
  • Organized documents, such as exhibits, in preparation for closings.
  • Filed legal documents with court clerk in a timely fashion.
  • Maintained documents on electronic filing system
  • Examined and revised legislation for correct spelling, formatting, punctuation, and grammar in preparation for filing.
  • Meticulously organized and filed client correspondence and legal memoranda.
  • Navigated to various parts of New York to deliver legal documents and/or obtain signatures for documents at closings.
  • Performed general clerical tasks such as faxing, photocopying, and scanning documents.
  • Compiled and submitted organizational charts using Excel.
  • Re-organized office filing system in alphabetic and numeric order.
  • Administrative Assistant , 05/2012 to 08/2012
    Maddd Equities, LLC. Floral Park , NY
    Legal Intern , 08/2011 to 12/2011
    Macluso & Fafinski, P.C. Bronx , NY
    • Helped to expedite firm's transition to paperless system.
    • Filed legal documents with court clerk in a timely fashion.
    • Retrieved police reports from various police precincts to file for evidentiary purposes
    • Diligently researched legal articles, codes, rulings, and statutes.
    • Organized exhibits and evidence in preparation for trials and Evidentiary hearings.
    • Examined and revised legislation for correct spelling, formatting, punctuation, and grammar in preparation for filing.
    • Meticulously organized and filed client correspondence and legal memoranda.
    • Updated organizational charts and executive calendars.
    • Answered customer calls on a multi-line phone system.
    • Performed general clerical tasks such as faxing, photocopying, and scanning document
    • Compiled and submitted organizational charts using Excel.
    • Re-organized office filing system in alphabetic and numeric order.
    • Efficiently fielded phone calls on a multi-line system.
    • Transferred important calls to legal support professionals and attorneys.
    • Transferred incoming calls to the appropriate department with accuracy and speed.
    • Answered customer calls on a multi-line phone system.
    Real Estate Management Intern , 07/2011 to 09/2011
    The Wavecrest Management Team Ltd. Jamaica, Queens, NY
    • Collection and organization of monthly assessments, rental fees and deposits.
    • Learned about the process of determining and certifying the eligibility of prospective affordable housing tenants, following government regulations, as well as assisting in the organization of this process.
    • Maintain records of rental activity or property availability.
    • Performed various document organization and preparation
    • Meticulously organized and filed documents
    • Performed general clerical tasks such as faxing, photocopying, and scanning documents.
    • Compiled and submitted organizational charts using Excel.
    • Re-organized office filing system in alphabetic and numeric order.
    Legal Intern , 05/2011 to 07/2011
    Stempel, Bennett, Claman & Hochberg, P.C. New York, NY
    • Assisted attorneys in residential and commercial closings.
    • Performed various document organization and preparation which included: residential leases.
    • Supported attorneys in the maintenance and organization of files and drafting documents
    • Filed legal documents with court clerk in a timely fashion.
    • Organized documents, such as exhibits, in preparation for closings.
    • Maintained documents on electronic filing system such as ProLaw
    • Examined and revised legislation for correct spelling, formatting, punctuation, and grammar in preparation for filing.
    • Meticulously organized and filed client correspondence and legal memoranda.
    • Navigated to various parts of New York to deliver legal documents and/or obtain signatures for documents at closings.
    • Performed general clerical tasks such as faxing, photocopying, and scanning documents.
    • Compiled and submitted organizational charts using Excel.
    • Re-organized office filing system in alphabetic and numeric order.
    • Transferred important calls to legal support professionals and attorneys.
    • Answered customer calls on a multi-line phone system.
    • Transferred incoming calls to the appropriate department with accuracy and speed
    • Courteously greeted visitors in the reception area.
    Administrative Assistant , 05/2010 to 09/2010
    Maddd Equities, LLC. Floral Park , NY
    • Maintain records of sales, rent, and property availability.
    • Report complaints, disturbances and violations and resolve problems following management rules and regulations.
    • Performed general clerical tasks such as faxing, photocopying, and scanning documents.
    • Compiled and submitted organizational charts using Excel.
    • Re-organized office filing system in alphabetic and numeric order.
    • Updated organizational charts and executive calendars.
    • Monitored office inventory, ordering supplies as needed
    • Answered customer calls on a multi-line phone system.
    • Transferred incoming calls to the appropriate department with accuracy and speed.  
    Education
    Bachelor of Arts: Political Science and Business Administration, May 2014 Fordham University - Bronx, NY
    Community Service
    Rosedale Tutoring Center 
    Volunteer Tutor, 2011-2014

    The Rosedale Center is a program center of the South Bronx Educational Foundation, Inc. that promotes the academic and personal achievement of young women and girls in the Bronx.

    Fordham Road Business Improvement District (BID) 
    Volunteer, 2013-2014

    The Fordham Road BID focuses on sanitation, marketing and promotions and capital improvement projects for the Fordham Road area. 


    Languages
    Italian, Spanish
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    Resume Details

    This is a real resume for a Administrative Assistant in Long Island City, New York with experience working for such companies as Douglass Elliman, Maddd Equities, Llc. This is one of the hundreds of Administrative Assistant resumes available on our site for free. Use these resumes as templates to get help creating the best Administrative Assistant resume.

    Previous Companies:

    • Douglass Elliman
    • Maddd Equities
    • LLC

    Previous Job Positions:

    • Administrative Assistant
    • Administrative Assitant
    • Legal Assistant
    • Legal Intern
    • Real Estate Management Intern

    Schools:

    • Fordham University

    Level of Education:

    • Bachelor of Arts

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